Seasonal Firm Support Specialist

General information

Name Seasonal Firm Support Specialist Posting Title Seasonal Firm Support Specialist Ref # 2237199 Date Published Monday, August 3, 2026 City Greenville State South Carolina Country United States Job Category Internal Firm Services Advertised Location US-SC-Greenville Working time Full Time

Description & Requirements

The Firm Support Specialist I role is responsible for providing assistance to employees and partners of Forvis Mazars by assisting in various administrative and operational tasks.  This is a highly visible position that serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming and efficient environment. This role is responsible for managing front desk operations, providing administrative support, and oversees the upkeep and functionality of office facilities. A positive attitude and the ability to work in a team environment as well as independently is a must.  What You Will Do:
The Firm Support Specialist I role is responsible for providing assistance to all employees and partners by assisting in various administrative and operational tasks. This is a highly detailed position that requires strong adherence to quality control standards.The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.

• Provide support for Forvis Mazars Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations, and transportation) and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment, and facilities. 
• Handle all aspects of incoming and outgoing mail and packages 
• Maintain break rooms, kitchen, and social hub areas to ensure cleanliness and functionality, including servicing brewers, restocking beverage and snack stations, replenishing kitchen supplies, placing orders as needed, loading/unloading dishwasher, and perform additional related tasks as required.
• Handle incoming phone calls for multiple offices and related switchboard tasks with a lasting, positive impression of the Firm. 
• Greet and assist visitors, clients, and employees in a positive, professional, and courteous manner.
• Perform all aspects of facility support.
• Ensure a clean, organized, and efficient office environment. 
• Assist with planning and execution of local events, meetings, and/or conferences.  These local events will be those onsite and offsite. 
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals. 
• Finalize documents in an electronic format such as pdf document or Word document and proper filing/organization of those documents.
• Prepare documentation for client delivery (print/bind/saving to external drive).
• Preparing and sending client invoices as requested.
• Entering supplier invoices to be processed for review and payment.
• Complete special projects as assigned.
• Assist with placing catering orders, set up and clean up.
• Liaise with IT to troubleshoot IT related hardware and software issues as requested (IT Liaison). 
• Prepare and send documents for electronic signature.
• Maintain records and reconciliation of business expenses charged to the firm credit card. 
• Work with new hire coach and guide to prepare for new hire Day 1 experience.

Minimum Qualifications: 

• High school diploma or equivalent
• Proficient in Microsoft Office Suite

Preferred Qualifications: 

• Associate's Degree
• 1+ year of related administrative experience
• Strong proofreading and editing skills
• Tech-savvy and agile, with strong technical aptitude and high adaptability; comfortable and capable of quickly learning and mastering both new and existing technologies. 
• Availability to work the following hours: Monday - Friday 8:00am-5:00pm EST, with opportunity for additional hours when needed. 
  

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About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, our 7,000+ team members deliver assurance, tax, and consulting services to clients in all 50 states and internationally.With a legacy spanning more than 100 years, we’re building something different. We are guided by a shared promise: Together, we create extraordinary experiences. That means delivering an Unmatched Client Experience® while creating a workplace where relationships matter, learning fuels growth, and every person feels valued and supported to thrive.
What We OfferOur robust total rewards program and flexible work environment reflect our commitment to people, careers, and well-being—empowering our team to grow and thrive while delivering exceptional service. To explore what makes working at Forvis Mazars special, visit www.forvismazars.us/careers.
Legal NoticeForvis Mazars, LLP is an equal opportunity/affirmative action employer in accordance with applicable law. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.Forvis Mazars, LLP expressly reserves the right not to consider any unsolicited referrals, resumes or CVs from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or recruiting agency unless such recruiter or recruiting agency has a signed vendor agreement with Forvis Mazars, LLP. Any resume(s) or CV(s) submitted to anyone working for  Forvis Mazars, LLP, or submitted to a Forvis Mazars, LLP general email, without having a Forvis Mazars, LLP vendor agreement in place, will be considered the property of Forvis Mazars, LLP.