Lease Coordinator (Program Coordinator III)

Position Summary

Incumbents of positions in this series coordinate and monitor assigned program activities; review and analyze data concerning agency programs; provide technical assistance and advice to agency personnel and others; respond to inquiries; maintain liaison with various agencies; and perform related work as required.

The basic purpose of this work is to coordinate, monitor, develop and implement programs for an assigned agency.

Duties and Responsibilities

• Oversee the implementation of real estate agreements for the use of MassDOT property and ensure compliance with the terms of the agreements; and confer with management staff and others in order to provide information concerning purpose and scope.

• Monitor the review and timely execution of new licenses, as well as other real estate agreements such as easements and permits, coordinating with Legal and Engineering departments as well as the Highway District staff.

• Negotiate renewal terms and work with Director of Finance and Project Managers to determine reasonable terms.

• Supervise Business Management Specialist on the administration of real estate management systems (salesforce), as well as shared digital platforms.

• Research transactions, prepare and produce related reports.

• Assist in the preparation of real estate contracts, leases, and licenses, both new and renewal.

• Assist in the management of existing real estate interest prior to their renewal, by assembling critical data from the existing agreement by assembling key business terms, identifying non-standard language and verifying compliance with the existing agreement.

• Research and undertake due diligence of sites under agreement to ensure MassDOT’s real estate assets are free from encroachment and prohibited uses listed in the license or lease.

• Work with Project Management and Finance Director to identify agreements with assets that may have a higher and better use (lease vs. sale).

• Administer all aspects of an agreement’s life cycle: notice provisions, notification of rent escalations, and sending default and or termination letters.

• Develop, monitor, implement and maintain a variety of databases related to real estate projects.

• Provide administrative support and act as liaison to other departments, coordinating.

• Perform ad-hoc analysis as required to support operations including but not limited to due diligence throughout the real estate portfolio.

• Contact tenants to negotiate reasonable lease renewal terms.

• Provide support and guidance to the Project Managers on all aspects of Lease Agreements on an ongoing basis.

• Assist in the disposition process for smaller transactions.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.  

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.   

Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions

I.    A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II.   A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III.  A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.

• For general questions regarding MassDOT, call the Human Resources Service Center at 857‐368‐4722.

• For a disability‐related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857‐274‐1935.

   

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.