Posting number: 191506
Department: Department of Administration
Division: Division of Facilities Management and Property Services
Job classification: Temporary, Temporary Grant, Time Limited,Non-Regulatory
Posting type: Open
Categories: Administration, Administrative Assistant, Facility Management, Management, Professional, Customer Service
SummaryAdministrative Assistant (Temporary)The Department of Administration's (Admin) Division of Facilities Management & Property Services (FM) oversees the daily operation and maintenance of 53 state-owned buildings, including the State House, Capital Complex, and Governor’s Mansion, ensuring they remain safe, functional, and well-maintained. In this temporary role you will provide administrative, customer service, and operational support to the Business Support and Property Services Section of the Division of Facilities Management and Property Services and serve as the first point of contact for visitors, tenants, vendors, and staff while coordinating front office operations, office logistics, records, financial transactions, and administrative services that support the Division's mission.This position is onsite in Columbia, SC.Responsibilities of Administrative Assistant:
• Serve as front desk receptionist and first point of contact for visitors, tenants, vendors, and staff.
• Answer telephone calls, respond to emails, and route inquiries appropriately.
• Serve as HR liaison by assisting with new hire paperwork, employee recognition activities, and business card requests.
• Coordinate ordering of office supplies, copier supplies, and drinking water.
• Manage incoming/outgoing mail and package distribution.
• Coordinate State tenant and Department office moves.
• Administer copier accounts, recycling, and toner returns.
• Prepare files, binders, notebooks, meeting packets, and other materials.
• Maintain employee contact lists and administrative records.
• Process IDTs, code invoices, and provide administrative financial support.
• Assist with intranet/web services testing and implementation of updates.
• Coordinate desktop telephone service requests.
• Provide excellent customer service while maintaining confidentiality.
• Perform special projects and other duties as assigned.
Examples of dutiesA high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
Additional Requirements:
Strong communication and customer service skills.
Excellent organization and attention to detail.
Ability to multitask, maintain confidentiality, prioritize work independently, and use standard office technology.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.
Supplemental informationThe Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
- Retirement benefit choices *
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.