Administrative Assistant - Savannah Impact Program - Savannah Police Department

Posting number: 2603352

Department: Savannah Police Department

Division: Savannah Impact

Job classification: Administrative Assistant

Posting type: Open

Categories: Law Enforcement, Office and Administrative Support

SummaryAre you ready to walk through the door of opportunity? This is your season and opportunity to embrace a new beginning!If you are seeking a rewarding career, career progression and the chance to learn from the best, then we want you!
The Savannah Police Department Savannah Impact Program (SIP) is seeking an Administrative Assistant. The Savannah Impact Program seeks to protect the public from those probationers and parolees who willfully violate terms of theirprobation and who commit crimes while on community supervision.
Our team of Police Officers, Police Corporals, PoliceSergeant, Police Lieutenant and Program Coordinator, works collaboratively to maintain a professional court environmentand manage the daily operations of the Savannah Impact Program. As we continue to grow our small team of 10, theSavannah Impact Program team is seeking a skilled Administrative Assistant who is ready to assist with the day-to-dayadministrative of the Savannah Impact Program.
Are you up for the challenge to join our amazing team? As the new Administrative Assistant at SIP you will perform a variety of intermediate to complex administrative and clerical functions in support of the department. Some duties and projectsmay be of a highly confidential or sensitive nature and is based upon the department assigned.
We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/childsupplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan( 457 B), pension plan, flexible spending account, home purchase assistance and 11 paid holidays! Examples of duties

• Performs word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
• Processes invoices for payment and is responsible for departmental purchasing records and related documents.
• Prepares and gathers budget information for data entry and reports.
• Maintains records of expenditures and reconciles accounts.
• Performs research on policy, rules and regulations, and historical data. 
• Maintains the departmental calendars.
• Enters departmental payroll and prepares personnel forms for worker’s compensation, accident reports, insurance, risk management, and any other necessary related forms or payroll functions.
• Maintains comprehensive confidential, sensitive personnel records; assists in preparing Personnel Action forms for discipline, including demotion, termination of employees working with HR Analyst.
• Prepares and coordinates travel arrangements for conferences and training in accordance with policy and procedures. 
• Responds to inquiries from the public in person and by telephone. 
• Answers telephones; provides information and assistance, takes messages or forwards to appropriate personnel; greets and assists visitors. 
• Responds to service requests via the telephone or the 311 system.
• Receives, counts, verifies, transports and deposit funds collected.
• Inventories and orders supplies as necessary.
• Performs other related duties as assigned.

QualificationsRequires Associate or Technical Degree in Business or Public Administration or related field supplemented by one year of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Must possess and maintain a valid state driver’s license with an acceptable driving history.

Work Location: 2005 Waters Ave, Suite 500    Work Hours: 8 am - 5 pm, Monday - Friday

Additional Requirements
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verificationof education, certifications, and licenses required prior to employment. Supplemental informationKnowledge of the principles and practices of governmental accounting.
Knowledge of municipal auditing principles and practices.
Knowledge of city budgetary and purchasing policies.
Knowledge of relevant local, state, and federal regulations.
Knowledge of office equipment.
Skill in developing short- and long-range plans.
Skill in establishing priorities and organizing work.
Skill in public and interpersonal relations.
Skill in the use of office equipment and in the training of others in its use.
Skill in oral and written communication.