Administrative Assistant Board of Police Commissioners(APPOINTED)

Posting number: 20261931440BOPC12121JT2

Department: Non Departmental

Division: Board of Police Commissio

Job classification: Administrative Assistant Board of Police Commissioners

Posting type: Open

Categories: Administration, Administrative Assistant

SummaryAdministrative Assistant Board of Police Commissioners
Under general supervision, as an assistant to the Board of Police Commissioners, Board Secretary, and other staff, the Administrative Assistant is responsible for general administrative activities. Additionally, leads and assists in business operations including clerical and related work. Examples of dutiesAnalyzes departmental processes, operations, and data to identify existing problems, and recommends solutions.
Evaluates the efficiency of existing procedures and makes recommendations for quality improvement.
Determines the form, content, and appropriateness of activity reports.
Prepares and reviews activity reports, personnel transactions, and material requisitions. Reviews documents to ensure adherence to appropriate format.
Studies assigned problems such as source of funds or major procedural problems, and makes reports and recommendations.
Outlines objective to be attained.
Determines material and time requirements for completion of projects.
Prepares reports.
Represents the Department in contacts with professional organizations, private concerns, and governmental agencies, regarding departmental activities.
Maintains confidential information.
Assist the Board Secretary, Board Attorney, and other staff with meeting preparations, Board minutes, legal
documents, research, and community engagement.
Performs all other administrative duties as assigned .
(may perform other duties as assigned) QualificationsBachelor's degree in public or business administration or in a closely related area of study or other combination of education and training to warrant equivalent recognition.  
Experience in municipal business and office activities, which has included administrative, procedural, or fiscal responsibilities, along with college-level training less than an undergraduate degree, may be substituted for the college requirement.to a maximum of two (2) years.
Equivalent combinations of education and experience may be substituted to meet the education and experience requirement of this position.
Preferred:Five (5) years of increasingly responsible work experience coordinating general business activities and performing administrative duties.  Municipal experience preferred. Working knowledge of federal, state, city, and municipal laws and ordinances preferred.  Experience with all social media platforms, including Facebook, Twitter, and Instagram.
PLEASE ATTACH A COPY OF YOUR RESUME & ALL RELEVANT DOCUMENTATION TO YOUR APPLICATION.
KNOWLEDGE, SKILLS, and ABILITIES:Work methods, procedures, and financial aspects of business activities, such as budgeting, personnel, payroll, purchasing, and recordkeeping for accounting control.Skill in operating a personal computer and using standard office word processing, spreadsheet and database software.Organizational principals, management techniques, and labor relations practices.Operating practices and procedures in the department indicated by the class title.Board governance Research and analysis methodsEffectively interacting with departmental personnel and professional contacts.Preparing administrative documents and review of the same.Plan operations, secure and supply information, and carry out departmental activities. Solve operational andadministrative problems.Effectively communicate, both verbally and written.Manage multiple priorities in fast-paced environment.Ability to exercise tact and discretion in interacting with departmental officials and staff, representatives of various outside agencies and the public.Ability to develop and maintain effective working relationships. Ability to handle complex administrative tasks.


Supplemental information

Evaluation Plan

• Interview: 100%
• Evaluation of Training, Experience & Personal Qualifications: P/F
• Total of Interview and Evaluation T.E.P: 100%
• Confirmation of the Board of Police Commissioners