Airport Safety Management Systems Coordinator

Posting number: 10898-HR

Department: 3001 - Port Control

Division: 300170 - PC Operations / Security

Job classification: Project Coordinator

Posting type: Open

Categories: Airports

Summary

Airport Safety Management Systems Coordinator
Examples of dutiesUnder administrative direction, is responsible for planning and adminstering a specific project or program for a City department. Serves as the administrative supervisor on projects or programs. Plans, assigns, supervises, and reviews activities of subordinate personnel. Monitors the project or program's operating budget and assists in the annual preparation of same. Designs, implements, and monitors procedures utilized in program evaluation. Develops and secures commitments from other City departments and agencies to provide services to program participants. Provides technical assistance or reviews program policies and procedures. Maintains current information and oversees the preparation of project status reports. Prepares financial and narrative reports and program applications. Communicates project/program status and information to municipal officials and/or public and private entities. May supervise employees assigned to the respective project. Performs other related duties as required. QualificationsBachelor's Degree from an accredited four-year college or university in Business or Public Administration, Social Sciences, or closely related field preferred.  Two (2) years of any equivalent combination of education, training and experience in program administration required.  Must be able to lift and carry thirty (30) pounds.  Valid State of Ohio Driver's License required. Supplemental informationAdditional Minimum Qualifications

• Must successfully complete a Transportation Security Administration (TSA) 10-year   fingerprint-based Criminal History Records Check and employment background check and   Security Threat Assessment.
•  Must be able to pass a pre-employment physical and drug test.  
• Must be proficient in the Microsoft Office Suite, particularly Excel and PowerPoint.  
• Availability for on-call support and occasional after-hours work for critical system   maintenance. 

Preferred Minimum Qualifications

• Two years of full-time, paid experience in safety, risk management, airport operations or a closely related field.  
  
• NIMS and ICS certifications for Management tier and any assigned working groups must be completed within six months of employment and complete additional or refresher trainings as required. 
• Must be highly organized, detail oriented, have the ability to prioritize multiple responsibilities.
• Must have exceptional customer service skills with the ability to communicate professionally and effectively with both internal and external customers.   

Airport Safety Management Coordinator

• Must be computer proficient in the Microsoft Office Suite, especially MS Excel and MS PowerPoint. 
•  Must be able to work outdoors as well as indoors and be exposed to various weather conditions.
  
• Must be able to wear and utilize required safety equipment such as respirators, hearing protection, or fall restraining harnesses as required by the conditions present at any incident and as required under applicable state or federal regulations. 
• Must obtain Ground Vehicle Operator Non-Movement Credentialing within the first six months of employment and maintain these credentials for the duration of their employment.
• AAAE SMS Airport Certified Employee certification within one year of hire. 
• Occupational Safety, Safety Management Systems, or Aviation- related professional certifications. 
• Experience working in an airport or municipality is preferred.

Key Responsibilities
 Regulatory Compliance:

•  Ensures compliance with department safety and certification programs, local, state and federal rules and regulations including but not limited to OSHA/PERRP, FAR Part 139 as well as other state or federal guidelines. 
  
• Conducts onsite inspections to ensure compliance with safety and regulatory requirements in accordance with state and federal regulations and organizational safety policies and programs. 

Safety Management Systems Program:

• Conducts timely and comprehensive investigations of all accidents/incidents and reported hazards and prepare factual reports summarizing the circumstances and root causes of the accident/incident or hazard.
  
• Develop and aid in implementation of recommended corrective and preventive actions.
• Assists in the promotion of SMS program policies, and procedures.
• Assist in the design and delivery of safety education programs and communications safety information and trends to stakeholders on a regular basis. 
• Prepare standards, process, procedures, reports and documentation for the SMS program. 
• Assists in the Development, implementation and maintenance of occupational/aviation safety management policies, procedures and programs including research, review and documentation of incidents/accidents, best practices, policy revisions and risk assessments. 
• Provide recommendations in the enhancement and maintenance of communications systems for distributing safety information to stakeholders as well as hazard reporting systems.  
• Develop and distribute safety promotion materials and promotional items to the organization.
• Assists in overseeing DPC’s safety-related reporting systems, including the Confidential Hazard Reporting form, safety hotline and hazard reporting email address. 
• Participate in various safety committees to identify and eliminate hazardous conditions and generates reports identifying areas with elevated risk.
• Assists with budget development and assists section procurements including ordering supplies/materials, services, manages requisitions and payments, and monitors contracts for compliance with terms and specifications.
• Promotes and ensures compliance with occupational health and safety management policies, procedures, and programs to minimize employee accidents and to promote a safe work environment.   

Airport Safety Management Coordinator

• Acts as a resource to and liaison between various divisions within DPC as well as external stakeholders and regulatory agencies such as the FAA, or NTSB.
•  Performs other related duties as required.
  

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.