Posting number: NR26-62 PSA
Department: Commerce - Natural Resources
Job classification: Accounting Technician 3
Posting type: **PSA** CLASSIFIED-EXEMPT WITH ONLINE APPS
Categories: Accounting and Finance, Natural Resources
SummaryClassified-Exempt Position
Administration/Charleston HQ The employee is responsible for daily accounts payable operations, including invoice processing, vendor communication, compliance review, and support for Fiscal Services. The role requires strong attention to detail, accuracy in financial documentation, and the ability to communicate effectively with vendors, staff, and supervisors. The employee may assist in training other accounts payable staff and serves as backup to the mail processing operator.
The employee serves as the agency's specialist for travel administration, which involves auditing inter-agency travel documents in the Travel 4 system and managing the Delegated Travel Email to troubleshoot user errors. They act as the primary liaison between the agency and the WV State Auditor's Office Travel Team, collaborate with DNR HR to manage traveler profiles and DEPTD documents, and input travel documents as a proxy for employees when needed. The employee is responsible for designing training materials, presenting at DNR seminars, and training agency personnel on Travel 4 systems, policies, and procedures. Additionally, this employee receives, audits, and processes invoices, purchase orders, receipts, and related financial materials, ensuring strict compliance with agency laws and regulations. Using the wvOASIS system, the employee classifies and codes complex transactions, verifies calculations, and ensures all invoices are processed within a strict four-day turnaround.
Essential Duties and Responsibilities:
Invoice Processing & Accounts Payable
Receive, audit, and process invoices, travel documents, purchase orders, receipts, and similar materials for accuracy, completeness, and compliance with bureau and agency regulations.
Classify and code a variety of financial transactions requiring considerable knowledge of accounting procedures.
Audit and process invoices in wvOASIS, ensuring all invoices are completed within four days of receipt in the Fiscal Office.
Verify calculations and ensure the accuracy and validity of all transactions.
Compliance & Documentation
Ensure all processed documents meet agency, state, and federal requirements.
Maintain organized, accurate records to support audits and internal reviews.
Identify and correct errors or inconsistencies in submitted financial documents.
Training & Staff Support
Train and review the work of other Accounts Payable staff members as assigned.
Prepare training materials and deliver presentations at DNR seminars.
Provide guidance to staff on proper invoicing, coding, and compliance procedures.
Performs related work as required. Regular attendance is required.
Click The APPLY Link To Apply Online.
QualificationsTraining: Graduation from a standard four-year high school or the equivalent.Experience: Three years of full time or equivalent part time paid bookkeeping, accounting or related experience.Substitution: Successful completion of college-level accounting courses from an regionally accredited college or university may be substituted at the rate of three semester hours equals six months experience;
OR
Successful completion of related business school or vocational training may be substituted for the experience through an established formula. Supplemental information
PG: 9 $31,533 - $53,916
Market Rate: $48,122