ADMINISTRATIVE PROGRAM SPECIALIST B

Posting number: OBH/SEM/224496

Department: LDH-Office of Behavioral Health

Job classification: ADMINISTRATIVE PROGRAM SPECIALIST-B

Posting type: Open

Categories: Miscellaneous, Office and Administrative Support, Payroll/Benefits Administration

Summary

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Make an impact behind the scenes of Louisiana’s behavioral health system! As an Administrative Program Specialist with the Office of Behavioral Health (OBH), you’ll support critical administrative and fiscal operations, including contract tracking and monitoring, payroll, and hiring activities. This position offers an exciting opportunity to use your organizational and administrative expertise to support programs that promote recovery, resilience, and positive behavioral health outcomes for Louisiana residents. Join OBH and help strengthen the services that make a difference in communities across the state!

An ideal candidate should possess the following competencies:

• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Examples of dutiesFour years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor's degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. QualificationsThe official job specifications for this role, as defined by the State Civil Service, can be found here. Supplemental informationJob Duties:

• Serves as the primary point of contact for OBH contract tracking, routing, and inquiries within the Louisiana Department of Health. 
• Monitors the OBH contracts inbox and logs incoming contracts, amendments, MOUs, CEAs, and other contract-related documents. 
• Maintains organized contract records, standardized naming conventions, email correspondence, tracking logs, and documentation throughout the contract process. 
• Tracks the receipt and status of required contract documentation and initiates DocuSign routing for Contract Review Forms (CRFs) and Program Review Confirmation Forms. 
• Monitors contract submissions and signature status, ensuring completed documentation is accurately and timely forwarded to appropriate staff. 
• Provides administrative, operational, reporting, special project, and process improvement support to OBH leadership and the Contracts Unit. 
• Performs payroll and purchasing card functions for assigned OBH staff, ensuring accurate and timely processing and compliance with applicable LDH, OBH, and DOA policies and procedures.
  
  

Position-Specific Details:

Location: Office of Behavioral Health/Admin-Finance/East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment or Promotional appointment  

Cost Center: 3301010204

Position Number(s): 166952

How To Apply

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please click HERE.

Contact Information:

Shea Malbreaugh

Shea.Malbreaugh@la.gov

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818
Baton Rouge, LA 70821

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. 

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. 

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.