Executive Virtual Assistant (Admin, LinkedIn Outreach, Appointment Setting & Cold Calling)

This is a remote position.

Hours:  10 hours/week (2 hours/day)

Employment Type:  Part-time with long-term growth potential

About the Client

An internationally recognized Executive Coach, Leadership Mentor, Corporate Trainer, and Founder. He has trained over  44,000 professionals across 15+ countries  and works with executives, coaches, trainers, entrepreneurs, and multinational organizations including IBM, Amazon, PayPal, Bosch, Adobe, DHL, Tata, Ericsson, and many more.

As his business continues to expand internationally, particularly across the Philippines, UAE, Australia, and other global markets, he is seeking a proactive Virtual Assistant who can become a key member of his growing global operations team.

Position Overview

The Executive Virtual Assistant will primarily support the client's international business development efforts through administrative support, LinkedIn outreach, appointment setting, scheduling, and client communication.

A significant aspect of the role involves building relationships with prospective coaching partners, corporate clients, and executives through LinkedIn messaging and, when appropriate, phone outreach. The ideal candidate should therefore be confident communicating in English via both written and verbal channels.

While video editing is not an immediate priority, the client intends to expand the role over time to include content support and broader marketing initiatives.

This position is viewed as the first hire for a long-term Philippines-based operations team.

Key Responsibilities

Executive & Administrative Support

• Manage calendar and appointment scheduling
• Coordinate discovery calls, coaching sessions, and partnership meetings
• Prepare and distribute meeting minutes
• Conduct basic research and administrative tasks
• Coordinate closely with the client's India-based team

LinkedIn Outreach & Relationship Building

• Send personalized LinkedIn connection requests and follow-up messages
• Build relationships with coaches, trainers, executives, and business leaders
• Initiate conversations for strategic partnerships
• Follow up with prospects consistently
• Work from prospect lists provided by the client while maintaining organized outreach records

Appointment Setting

• Qualify interested prospects
• Schedule meetings and coaching consultations
• Coordinate calendars
• Confirm appointments and send reminders
• Reschedule meetings when necessary

Cold Calling & Client Outreach

• Conduct professional outbound calls when required
• Follow up with prospects through WhatsApp calls and other calling platforms
• Build rapport with potential clients and coaching partners
• Assist in converting outreach efforts into booked appointments
• Recommend and adapt to international calling platforms as the business expands

Future Responsibilities

As the business grows, the VA may also assist with:

• Video editing
• Digital marketing support
• Social media content management
• CRM management
• Global operations support

Required Skills & Qualifications

Required Experience

• Virtual Assistant or Executive Assistant experience
• LinkedIn outreach and lead generation
• Appointment setting
• Cold calling or outbound phone outreach experience
• Customer engagement and relationship building
• Administrative support

Technical Skills

• Excellent written and spoken English
• Strong LinkedIn communication skills
• Calendar management
• WhatsApp Business
• Google Workspace or Microsoft Office
• Basic internet research
• Ability to learn new CRM systems and communication platforms

Preferred Skills

• Experience supporting coaches, consultants, trainers, or executives
• Familiarity with Zoho CRM
• Video editing experience (CapCut, Adobe Premiere Pro, Canva, DaVinci Resolve, etc.)
• Basic digital marketing knowledge

Soft Skills

The client places  greater importance on personality and communication skills than educational background.

The ideal candidate should be:

• Friendly and approachable
• Warm and personable
• Down-to-earth
• Professional
• Highly proactive
• Organized
• Reliable
• Resourceful
• Confident speaking with executives and business owners
• Comfortable building genuine relationships rather than using scripted conversations
• Eager to learn and grow with the organization

Educational Requirements

• Bachelor's degree preferred but  not required
• The client values skills, communication, and attitude over academic credentials

Tools

Current Tools

• LinkedIn
• WhatsApp
• Google Calendar
• Email
• Toggl (time tracking)

Future Tools

• Zoho CRM
• International calling platform (to be determined)
• Video editing software
• Additional marketing tools as the business grows

Working Arrangement

• 10 hours per week
• Approximately 2 hours per day
• Flexible schedule
• Daily communication via WhatsApp and calls
• End-of-day progress reports
• Close collaboration with the client's India-based team

Preferred Candidate Location

Priority:

1. Manila
2. Cebu

The client plans to conduct leadership summits and in-person events in the Philippines in the future and would prefer someone who could potentially assist locally.

Career Growth Opportunity

This is intended to be the  first hire  in the Philippines.

If the pilot engagement is successful, the client plans to expand to a dedicated Philippines-based team supporting:

• Executive Administration
• Appointment Setting
• Cold Calling
• Client Success
• Digital Marketing
• Video Editing
• Business Development
• Global Operations

This role offers excellent long-term career growth for the right candidate.