Correctional Records Technician | CCCC

Posting number: 2026-06530

Department: Dept. of Corrections

Division: Prisons - CCCC

Job classification: CORRECTIONAL RECORDS TECHNICIAN

Posting type: Open & Promotional

Categories: Corrections, Records Management, Public Records

Correctional Records Technician

Full Time | Permanent

Location: Cedar Creek Corrections Center | Littlerock, WA

Salary Range: $5,055 - $6,777 Monthly

This position is represented by the Teamsters 117 bargaining unit.

The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily. 

This position will work the Second Shift:

Monday through Thursday: 7:30AM – 4:00PM

Friday: 6:00AM – 2:30PM

Are you a problem solving, organization guru with a strong ability to multi-task? If so, the Corrections Records Technician position within the Washington State Department of Corrections Correctional Records Technician role may be the perfect fit for you! 

The Records Division mission is to accurately apply legal court document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community.  

As a custodian of incarcerated and supervised individual records, the Correctional Records Technician (CRT) will ensure compliance with appropriate laws and agency policy. The CRT contributes to the agency’s mission to improve public safety by reviewing, entering, and auditing the legal documents that hold incarcerated individuals within the agency’s facilities, and/or individuals under the jurisdiction of the Department of Corrections for appropriate confinement and supervision within the community.

In this role, you will work with the Correctional Records Technician Lead and Correctional Records Supervisor to use independent judgment to accomplish assignments, assist in developing or suggesting work methods, procedures and resolve problems. You will play a vital role in improving public safety by assisting with creating processes to ensure that incarcerated individuals are released from reentry confinement while being the subject matter expert.

The candidate of choice will maintain and monitor both the electronic and physical records of incarcerated and supervised individuals’ records and maintain confidentiality and integrity of information protected by agency policy or federal or state laws. If you have read this far and are still interested, please review the job posting and apply! 

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Correctional Records Technician, some of your duties will include: 

• Reviewing and verifying Incarcerated Individual’s Sentence Structure (SSTA) and criminal history information to include:
  • Ensuring the contents of Incarcerated Individuals records are legal, accurate, and maintained in a secure setting.
  • Reviewing and verifying accuracy of legal documents relating to convictions and sentencing
  • Establishing and validating agency jurisdiction of the Incarcerated Individuals
  • Verifying electronic database information against source documents
  • Verifying identification of Incarcerated Individuals to law enforcement through
• Maintaining electronic and physical files
• Providing effective communication and thorough and timely request processing.
• Other Duties as assigned

What we need (required qualifications):

• High School diploma or equivalent
• Must respect and maintain confidentiality
• Must be able to lift up to 50 lbs.
• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies
• Demonstrated ability to analyze and solve problems under highly stressful and/or adverse situations
• Observation – Observes and strategizes personal action based on environmental conditions and human behavior
• Technology – Learns and utilizes computer based applications in the performance of job duties
• Stress Tolerance – Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations
• Professional Standards – Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities
• Adaptability – Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy, and procedure

What will make your application stand out (preferred qualifications): 

• Two (2) year’s experience maintaining or processing I/I files such as ASA Legal Files, Property files, Grievance files, Administrative files, Medical files, Parole files, or Counselor or Custody files in a governmental law enforcement office, court setting, or an adult or juvenile correctional agency
• College-level course work in criminal justice, business administration, accounting, social science, or a related field.
• Knowledge of criminal history document processing

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This recruitment may be utilized to fill more than one position. 
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note:  Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. 
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. 
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. 
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

Telework Details

This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.  Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.  Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer: 

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

*Teamsters 117 represented positions receive 3 days of bereavement leave.

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.