About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
A secluded oasis at the edge of an idyllic lagoon! On the east coast of Mauritius, lapped by turquoise waters perfect for water sports, our relaxing Resort is filled with lush greenery and dramatic views everywhere you turn. Each stylish villa and residence feature its own private garden and pool – just like the home for the Resort’s resident giant tortoises. After a day exploring the Indian Ocean or playing unlimited golf at both our Ernie Els-designed course and Bernhard Langer signature course, unwind at our award-winning Spa and raise a glass at one of our exciting dining venues. Mauritius is teeming with opportunities for your next day’s adventures. This beautiful resort opened in October 2008, and has 90 one-bedroom villas, 1 Presidential Suite, 45 two-to-five-bedroom residential villas, 5 stunning Food and Beverage venues in addition to managing an off-property beach bar/restaurant, an award-winning over water Spa, 2 tennis courts and a fitness center.Duties and Responsibilities
1. To assist the Assistant Director of Finance with maintaining the effectiveness of internal controls to safeguard the assets and resources of the resort.
2. Actively support other department managers with any issues that may arise.
3. To understand the current edition of USALI.
4. Collect/Audit paperwork from all revenue centres in the resort ensuring accuracy and compliance with Four Seasons Internal Controls and local resort policies.
5. Ensure that all revenues are accurately captured, recorded and posted.
6. Monitor and record all house account meals and entertainment expenses and report any non-compliance to the Assistant Director of Finance for follow up with the resort management.
7. Balance income against the respective ledger balances in the PMS system (guest ledger, city ledger and deposit ledger) and any discrepancies are corrected as identified and brought to the attention of Assistant Director of Finance.
POSITION: Accounting Assistant
DEPARTMENT: Finance
REPORTS TO: Assistant Director of Finance
SUMMARY: Responsible for assisting the Assistant Director of Finance in maintaining the general ledger and balance sheet reconciliations. This position is responsible for the verification and reporting of resort revenues, the review of paperwork turned in to Accounting to document such revenues and the preparation of the resort’s daily bank deposits, control all house funds and issue, audit and maintain all house banks accordance with local and corporate policies and procedures and any administrative functions for the finance department.
EDUCATION: A university degree or equivalent experience required.
REQUIREMENTS: Solid interpersonal and relationship-building skills to work with cross-functional teams. Require a working technical knowledge of generally accepted accounting principles and all corporate policies and procedures. Require knowledge of and the ability to operate computer equipment and excellent Excel and computer skills.
8. Verify credit card settlements and transmissions to receipts in bank and outstanding balances are traced for future receipt and ensure exceptions are investigated and anomalies are brought to the Director of Finance and Assistant Director of Finance’s attention.
9. Update credit card reconciliations on a daily basis that agree to transmissions and receipts; where credit card numbers are stored electronically, no hard copy of the numbers should be retained on file.
10. Performed monthly balance sheet reconciliations to ensure balances agree to the outstanding credit card balance per the credit card reconciliations.
11. Ensure post-departure allowances with all applicable back up is approved and signed per local policy and included in the SR-5.
12. Review the General Ledger accounts established to Record Room, Food and Beverage, Spa and general sales and value added taxes.
13. On a monthly basis, a summary of activity in these accounts is to be prepared and approved by the Director of Finance, with workings to include a comparison of taxable revenue on the monthly P&L statement to the liability balance at month end; discrepancies should be investigated and resolved appropriately.
14. Monitor the safeguarding of the resort’s assets by reviewing resort credits issued by both rooms division and food and beverage and ascertaining the business purpose of such credits and proper manager approval.
15. Review daily void reports from the resort’s F&B POS system to ensure proper inventory control in the F&B department.
16. Track the sale and redemption of resort gift cards to calculate the resort’s liability.
17. Communicate any instances where paperwork is at variance with internal controls to the Assistant Director of Finance.
18. Communicate shortcomings in paperwork back to originating department.
19. Assist in covering guest inquiries to the Accounting Department, including folio requests from guests, credit card inquiries from guests, as well as requests for information from other departments within the resort.
20. Ensure all local and corporate policies, rules, internal controls and procedures and safeguards are in place, as they relate to House Banks.
21. Audit cashier’s daily deposits and prepare the daily resort deposit.
22. Manage the cash machine, issue, prepare and maintain all issued house banks.
23. Maintain an accurate, orderly and up-to-date file for all outstanding bank contracts.
24. Conduct house bank audits on a regular basis, according to established guidelines.
25. Process foreign currencies in accordance to local policy.
26. Prepare and distribute cashier’s due backs.
27. Prepare the daily cash report.
28. Report all cash discrepancies to the Assistant Director of Finance immediately.
29. Make petty cash disbursements according to established guidelines.
30. Assist in cashier training and be available as needed to support cashiers in solving problems in cash handling procedures.
31. Assist in other areas of the accounting office as needed.
32. Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.
Health and Safety
· Ensure a safe workplace by identifying hazards and taking corrective action.
· Take an active role in implementing safety procedures and following up within the departments.
· Instruct employees on specific safe work practices (e.g. use of proper footwear, cleaning up after spills and emergency evacuation).
· Maintain compliance with government regulations to ensure a clean and hygienic work environment.
· Ensure that all of the resort’s Lead with Care Guidelines (Health and Safety) are followed at all times