SD Guthrie International South Africa, AdminFull TimeExecutivePosted Today
We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply!
Job Description:
Fixed-Term Contract (6 months)
PROCESS:
Switchboard
- Answering of switch board in a professional and courteous manner
- Transfer calls, and take messages when required
- Updating of internal telephone list
- Reply to general information requests with accurate and up to date information
Office Management
- All general office duties (copying, faxing, filing, binding, etc.)
- Sort incoming mail, , and courier deliveries for distribution
- Arrange for items to be couriered as required
- Maintain the meeting rooms bookings register (Projectors/Boardrooms)
- Resolve administrative problems and inquiries
- Monitor and maintain office stock levels (stationary, refreshments, water, etc.), including ordering process
Meetings & Events
- Greeting and receiving of clients/suppliers/visitors to the organization in a professional and friendly manner
- Planning and executing Company events, including liaising with suppliers/vendors, internal stakeholders
- Managing of the events budget in line with company policies
- Take minutes at meetings
- Distribute minutes
Company Vehicle
- Ensure company vehicle is regularly inspected and washed
- Plan and execute annual services for company vehicle
- Manage all bookings for company vehicle in line with company policies
Purchasing Administration:
- Conduct general Purchasing administration
- Create PRs
- Receive invoices & ensure sign offs are done in line with Company Policy
Calendar Management
- Manage calendars for General Manager and other Executive Managers (as required)
Travel Management
- Manage travel and travel budget in line with Group and Company policies
- Develop and maintain relationships with Travel Agents
- Liaise with internal stakeholders on travel needs (local and international travel, including travel for Head Office departments & Senior Management when required)
- Liaise with travel agents to finalise travel arrangements in line with Company policies.
To apply, please submit your resume and cover letter outlining your interest for this role.