Associate Manager - Finance

JOB DESCRIPTION

Associate Manager - Finance 

Location: Bengaluru, Karnataka

Role Purpose:

The Associate Manager – Finance is a hands-on execution and coordination role that supports and assists the Senior Finance Manager across the Finance & Accounts function. The role helps run day-to-day financial management accounting and reporting, statutory and FCRA compliance, treasury and banking, grant and donor accounting, payroll, ERP administration, accounts payable, audits, taxation, and internal controls. Acting as a reliable second line to the Senior Finance Manager, the person ensures routine finance processes run accurately, on time, and compliantly across multi-location, donor-funded operations freeing up leadership bandwidth for strategy, banking, and donor engagement while driving documentation integrity, audit readiness, and process improvement.

Key Responsibilities:

Financial Accounting & Reporting

• Lead monthly, quarterly, and annual financial closing processes.

• Ensure accurate accounting in accordance with applicable accounting standards and

• organizational policies.

• Review journal entries, payment vouchers, receipt vouchers, contra entries, and

• adjustment journals.

• Maintain General Ledger, Chart of Accounts, trial balance, balance sheet schedules,

• and income & expenditure statements.

• Manage accruals, prepayments, deferred income, grant accounting, and fund

• accounting.

• Ensure project-wise, donor-wise, cost centre-wise, and fund-wise accounting.

Grant & Donor Finance

• Record grant receipts and donor income in ATLAS ERP.

• Maintain grant-wise accounting and donor fund utilization.

• Support donor audits and grant reconciliations.

• Ensure proper accounting of restricted and unrestricted funds.

• Prepare and issue 80G receipts for eligible donations and maintain the related

registers.

Treasury & Banking Operations

• Manage banking operations across multiple bank accounts.

• Process NEFT, RTGS, IMPS, CMS, bulk payments, and international remittances.

• Manage fixed deposits, investments, and interest accounting.

• Perform daily bank reconciliations.

• Coordinate with banks for account opening, closure, KYC updates, internet banking,

• authorized signatory changes, payment recalls, and banking resolutions.

• Handle FCRA designated and utilization bank accounts.

Accounts Payable

• Review vendor on boarding and KYC documentation.

• Verify vendor bank details using cancelled cheques or passbooks.

• Review invoices for GST, TDS applicability, and contractual compliance.

• Ensure timely vendor payments and vendor reconciliations.

• Monitor advances, credit notes, debit notes, and outstanding balances.

• Support procurement through budget validation, payment approvals, and financial compliance.

Payroll & Employee Benefits

• Manage end-to-end payroll processing including payroll preparation, validation,

• approvals, salary disbursement, statutory deductions, payroll accounting, and

• reconciliations.

• Process Full & Final settlements, gratuity, and employee reimbursements.

• Ensure timely remittance of PF, ESI, Professional Tax, and TDS.

• Generate Form 16 and payroll-related reports.

• Coordinate with HR on payroll master updates and employee lifecycle changes.

ESS Portal Administration

• Administer the Employee Self-Service (ESS) Portal.

• Create and maintain employee profiles.

• Update reporting managers, approval workflows, and organizational hierarchy.

ERP Administration 

• Administer the ERP Finance Module.

• Manage vendor masters, donor masters, project masters, employee masters, and

• approval workflows.

• Park grant receipts and accounting entries in ATLAS.

• Configure user roles and access controls.

• Troubleshoot ERP issues and coordinate with implementation partners.

• Train employees on ERP processes and workflows.

• Participate in testing and implementation of new modules.

Taxation & Statutory Compliance

• Ensure compliance with Income Tax, GST, TDS, FCRA, PF, ESI, Professional Tax,

• and other statutory requirements.

• Prepare and file TDS returns, GST returns, and statutory reconciliations.

• Reconcile 26AS, AIS, and TDS records.

• Handle assessments, notices, and departmental correspondence.

• Ensure compliance with 12A, 80G, FCRA, and NGO regulatory requirements.

Audit & Internal Controls

• Coordinate Statutory Audit, Internal Audit, Donor Audit, FCRA Audit, and Tax

• Audit.

• Prepare audit schedules, supporting documents, confirmations, and reconciliations.

• Respond to audit queries and ensure timely closure of audit observations.

• Strengthen financial controls and compliance frameworks.

• Maintain complete audit documentation and statutory records.

Policies, SOPs  Process Improvement

• Develop, implement, and periodically review finance policies and Standard Operating

• Procedures (SOPs).

• Drive automation and process improvements across finance operations.

• Strengthen internal controls and financial governance.

• Support digital transformation initiatives within Finance.

Employee Induction & Capacity Building

• Conduct finance induction sessions for all new employees.

• Orient employees on:

• o Finance policies and procedures

• o Procurement process

• o Travel and expense reimbursement policy

• o Corporate credit card policy

• o Vendor payment process

• o Employee advances and settlements

• o ATLAS ERP and ESS Portal usage

Team Leadership

• Lead, mentor, and develop the Finance & Accounts team.

• Set goals and monitor team performance.

• Ensure timely completion of finance deliverables.

• Foster collaboration with HR, Procurement, Programmes, IT, Leadership, and

• external stakeholders.

Required Skills & Competencies

• Strong knowledge of accounting principles, preferably in the non-profit/NGO sector and donor-funded projects.

• 5- 7 years experience in FCRA, Income Tax, GST, TDS, PF, ESI, and other statutory compliance requirements.

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