FINANCIAL ASSOCIATE

FINANCIAL ASSOCIATE (FACILITIES)

The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. 

JOB SUMMARY : 

Responsible for providing fiscal and budgetary services to an assigned unit. Uses knowledge of the fundamental concepts, practices and procedures specific to accounting, financial analysis and budgetary processes. Manages assigned departmental accounts and provides ongoing financial analysis of departmental accounting functions. Assures proper accounting for state, grant, contract and/or revenue accounts as assigned. Provides analysis of gross expenditures and makes recommendations for maintaining fiscal stability. Assists in developing and administering budgets. May establish and maintain financial management databases and systems which conform to standard accounting practices. Monitors adherence to financial policy and procedure. Develops and provides financial statements and reports to upper management on regular or requested basis. May supervise departmental accounting operations and activities which could include approval and processing of disbursement and internal requisitions. Interacts with vendors and complies with UAB bid policy and procedures. May make decisions regarding the use of financial resources. Provides financial guidance to assigned staff and appropriate University personnel and coordinates integration with University accounting system. May prepare and/or supervise processing of departmental personnel action forms and as well as assume some payroll duties. Acts as liaison with appropriate University financial staff.

ESSENTIAL ACCOUNTABILITIES:

• Review contractor and vendor invoices for completeness and accuracy. Route invoices through established workflow systems for approval.Submit approved invoices to Accounts Payable for processing. Monitor payment status and respond to vendor and internal inquiries regarding outstanding invoices. Maintain documentation supporting invoice approvals and payment transactions.
• Enter and review financial transactions within Oracle and other financial systems. Confirm financial transactions have been properly recorded and posted. Assist with reconciliation of accounts and project expenditures. Research and resolve discrepancies related to invoices, payments, and project charges.
• Serve as a liaison between Facilities departments, vendors, project managers, and Accounts Payable. Communicate professionally with vendors regarding payment inquiries. Coordinate with internal stakeholders to obtain approvals and supporting documentation. Assist with process improvement efforts related to financial operations and invoice processing.
• Maintain organized electronic and physical financial records. Assist with preparation of financial reports and supporting documentation. Track invoice workflow status and maintain payment processing records. Support audits and documentation requests.
• Assist with financial administration of construction and capital projects. Verify project numbers, account strings, and funding sources associated with invoices and expenditures. Support project managers and departmental personnel with project-related financial questions. Ensure expenditures are charged to appropriate projects and funding sources.
• Performs other duties as assigned.

Work Schedule: Monday – Friday, 8:00 am – 5:00 pm (subject to change to meet the needs of the University).

STARTING HOURLY RATE OF PAY: $16.50 - $26.80 (Commensurate with experience & qualifications).
 

Bachelor's degree in Accounting or a related field and one (1) year of related experience required. Or an equivalent combination of relevant education and/or experience.

LICENSES/CERTIFICATIONS/REGISTRATIONS:
Driving record should meet University underwriting guidelines to drive vehicle in performance of University business. Current underwriting guidelines include possession a valid driver’s license, issued in the United States; at least 21 years of age; at least three years of driving experience; maintain an acceptable Motor Vehicle Record (MVR).

KNOWLEDGE/SKILLS/ABILITIES:
•    Ability to multi task
•    Ability to problem solve
•    Ability to use personal computer, cell phone, tablet or other device
•    Ability to utilize email on a daily basis
•    Ability to work independently as well as with a part of a team.
•    Written and verbal communication skills
•    Interpersonal, Organizational, and Prioritization skills
•    Ability to maintain records and files
•    Ability to manage various financial aspects
•    Knowledge of billing and collections
•    Knowledge of cost accounting and budget systems
•    Knowledge of Microsoft Office Suite
•    Knowledge of Oracle Financial Software

PERSONAL: 

Must be able to possess the necessary physical requirements, with or without the aid of mechanical devices, to safely perform tasks requiring sitting and staring at a computer screen for extended periods of time, climbing stairs, bending, stooping, kneeling, and extensive walking significant distances between and within buildings on campus.

For full consideration, please be certain application and resume showcase all related experience as it relates to the job announcement, and please list all certifications and/or licenses, if applicable. Work experience should showcase successful progression in responsibilities and demonstrated leadership skills.  Incomplete job profiles will not be processed.

For more information about UAB Facilities, please visit: http://www.uab.edu/facilities/.
 

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.