Materials and Tests Division Special Projects Coordinator

Are you interested in working within a business operations team to support a state-of-the-art laboratory and experts in the field of roadway material testing and inspection? The Materials and Tests Division (MTD) provides service and expertise in materials quality and technology for the Texas transportation system. We need your skills of collaboration, teamwork, communication, organization, and problem solving. Join us in contributing to quality Texas roadways.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
 

Work is performed in the Materials and Tests Division's Business Operations in support of all division sections. Work requires contact with governmental agencies and vendors. 

Performs advanced professional, administrative and/or consultative work in support of a program or project. Facilitates the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies and organizations. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

 Essential Duties:

• Represents the Department and participates on interagency groups, technical committees or special task force groups.         

• Oversees planning, preparation and coordination of special meetings, workshops and conferences.

• Evaluates, develops and interprets policies/procedures.   

• Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.

• Evaluates statistical data and interprets results; prepares reports on program and/or project activities.     

• Performs budget-related review, planning and development activities.     

• Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.

• Prepares sensitive and high-level correspondence and administrative or technical reports.       

• Provides training or technical support and assistance in program or project areas.       

• Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.

• Performs other job responsibilities as assigned.  

Minimum Qualifications:

Special Projects Coordinator II

Education: 

Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 

4 years of experience in business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: 

Valid driver’s license. This position requires driving a state vehicle.

Minimum Qualifications:

Special Projects Coordinator III

Education:

Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience:

5 years of experience in business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Proficient skill in:

• Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks 
• Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused. 
• Facilitating groups using effective communication methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions. 
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Planning and coordinating workshops, seminars and task force activities
• Coordinating labor, materials, and equipment 
• Administrative support practices and procedures to include writing, editing, and report writing techniques, recording 
• Meeting deadlines 
• Prioritizing and organizing work assignments 
• Preparing and maintaining confidential and sensitive records, files, and reports 
• Using computers, applicable programs, applications, and systems

Other Attributes:

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals. 

•  Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers.

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
• Talking-expressing or exchanging ideas by spoken words

Conditions of Employment:

Please read the Standard Conditions of Employment (TxDOT) for all positions.

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

Click on the appropriate occupational category to view the MOS codes.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Additional Applicant Information