Functional Job Responsibilities
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Review all documents for payment for appropriate supporting documentation and approval prior to payment.
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Post vouchers, print posted vouchers, and BIR 2307 (if any) for approval depending on the assigned accounts.
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Ensure AP process complies with company policies and procedures.
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Assist in the management and retention of all AP files.
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Update Statement of Accounts of accounts assigned.
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Clean-up of accounts assigned.
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Close advances valid for closure.
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Send reminders for ATDs for those team members non-official and excess duty phone usage.
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Monthly submission of Employee Authority To Deduct to Payroll.
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Process the following transactions, which are assigned for payment in compliance with the Company’s policies and procedures, accounting standards, industry practices, governing laws and regulations, and statutory requirements:
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Monitor and File Tax Sign Off Form
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Communicate to the vendor for their concern in the status of the invoice.
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Assist in posting of Gaming Transactions.
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Assist and coordinate with GL regarding reporting for Input Vat reconciliation for and information required for PEZA and BIR requirements on importation.
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Assist Project Team in monitoring their freight charges related to importation item and other concerns.
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Prepare SMART and other accrual files. · Handle vendor calls and inquiries.
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Prepare fuel monthly consumption report requested by Accounts Receivable for billing purposes.
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·Back-up on CAPEX and UTILITIES reporting
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Report fuel consumption to end-users with assigned vehicles.
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Ensure ATDs are reported to HR for those assignees exceeding their monthly fuel limit consumption.
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Get an update from Transportation and HR for vehicle assignments for correct charging.
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Check daily the interface instance from ARIBA to PeopleSoft.
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Provide a report for Related Party Transactions
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Provide a report for Expat’s usage of home leave and other allowances.
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Make inquiries of vendors to resolve invoicing issues.
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Read, interpret and analyze contracts as needed.
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Transmit approved vouchers to Finance Director and Treasury.
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Request CAPEX Code creation and Asset Tagging as necessary.
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Back up the Senior Accountant and Junior Accountant as needed.
Requirements
Requirements
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At least 1-2 years experience.
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Knowledgeable in PeopleSoft or other accounting systems is an advantage
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Knowledgeable in relevant tax and accounting updates