The Administrative Assistant provides superior administrative support to divisional leaders. This position provides incredible organization for ever-changing business calendars and complex schedules. This position strives on new challenges and the ability to create an efficient, effective and productive work environment. Will follow corporate and site-specific Good Manufacturing Practices and report noncompliance when observed. In addition, the candidate will observe all company safety rules and assist in enforcement as appropriate.
Requirements:
• 3+ years of experience in a senior administrative role supporting executives
• Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web-based programs and video conferencing
• Must be able to adapt procedures, processes, and techniques to align with the business needs
• Excellent organizational, problem-solving, and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision
• Must be an exemplary representative of the company at all times
• Professional demeanor and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality
• Collaborative team player with proactive approach; ability to take initiative
• Flawless skills managing travel and expenses for executive leadership
• Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail
• Bachelor’s degree in business or related field preferred or equivalent experience
• Working knowledge of Concur and Reqlogic
Responsibilities
- Serve as all-around assistant and support to the executive leadership team
- Manage all types of daily communications to ensure professional, accurate and timely response and appropriate prioritization; direct information to the correct point of contact and correspond internally and externally.
- Bilingual (Spanish) preferred
- Travel planning, logistics including scheduling flights, hotel accommodations, ground transportation, through corporate travel system.
- Additional research & special projects as needed
- Coordinate meetings
- Prepare, reconcile, and track expense reporting and reimbursement for executive leadership for executives
- Follow corporate and site-specific Good Manufacturing Practices and report noncompliance when observed.
- Observe all company safety rules and assist in enforcement as appropriate.
- Other duties as assigned.
Monday - Friday
7am - 4pm with OT as required
Pay Rate: $21.00
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Qualifications 3+ years of experience in a senior administrative role supporting executives
• Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web-based programs and video conferencing
• Must be able to adapt procedures, processes, and techniques to align with the business needs
• Excellent organizational, problem-solving, and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision
• Must be an exemplary representative of the company at all times
• Professional demeanor and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality
• Collaborative team player with proactive approach; ability to take initiative
• Flawless skills managing travel and expenses for executive leadership
• Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail
• Bachelor’s degree in business or related field preferred or equivalent experience
• Working knowledge of Concur and Reqlogic