ADMINISTRATIVE SPECIALIST

Posting number: 39285

Department: Finance

Job classification: ADMINISTRATIVE SPECIALIST

Posting type: Open & Promotional

Categories: Administrative Assistant, Office and Administrative Support

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APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED  
Department/Section: Finance Director's Office/Business Operations Division
REPORTING LOCATION: 611 Walker  
WORKDAYS & HOURS: Monday – Friday/8:00 a.m. – 5:00 p.m.*
*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

• Provide additional technical support to the Finance Department’s growing staff 
• Assist with computer Installations (desktop and laptop)
• Interprets and disseminates administrative policies and procedural revisions for staff implementation. 
• Conduct ongoing maintenance for Finance BudPrep requirement
• Troubleshoot Finance issues and provide recommendations
• Provide Teams assistance (Creating, modifying, and Canceling Meetings)
• Manage low value inventory
• Prepares drafts on various departmental matters and edits material as required.
• Responds to written and telephone inquiries, requests and complaints from the general public.
• Prepares and analyzes the department's annual budget and budget revisions; manages expenditures and monitors line-item balances. 
• Manage and report the City’s physical inventory levels for the Finance Department
• Plans, initiates and implements programs and services to meet the immediate and long-range needs of the Finance department.
• Attends meetings and serve as department Safety Liaison.
• Researches, analyzes, and processes request to replenish outdated equipment.
• Participates in special projects as assigned by the department/division head.
• Coordinate division/department administrative operations, including fundraising project cost analysis, expenditure control and administrative procedures for recording.
• Other duties as assigned.

WORKING CONDITIONS
 This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

This is a Houston Public Works Emergency Management position at the Tier III Level. Examples of dutiesMINIMUM EDUCATIONAL REQUIREMENTS 
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
 
MINIMUM EXPERIENCE REQUIREMENTS
Three (3) years of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
 
MINIMUM LICENSE REQUIREMENTS            
None Qualifications**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** 


Supplemental informationSELECTION/SKILLS TESTS REQUIRED:   None
 However, the department may administer a skills assessment test.
 
SAFETY IMPACT POSITION:   Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
 
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well   as the pay rates of other employees in this classification.

PAY GRADE 20
 
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. 
 
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6020.
 
If you need special services or accommodations 832-393-6020 (TTY 7-1-1)
 
If you need login assistance or technical support call 855-524-5627.
 
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
 
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.  
 
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.