DIVISION MANAGER

Posting number: 39286

Department: Finance

Job classification: DIVISION MANAGER

Posting type: Promotional

Categories: Accounting and Finance

SummaryFIN.png
Applications accepted from: FRO Division Only
            
 Department: Finance                                                      
 Division: Financial Reporting & Operations
 Section: Accounting and Financial Reporting                                        
 Reporting Location: 611 Walker, 10th Floor      
 Workdays & Hours: Monday – Friday 8:00 AM – 5:00 PM*   *Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Primary function of this position is Accounts Payable. ** Report to Senior Division Manager and manages and supervises the accounts payable staff day-to-day. Prepares and reviews financial statements, schedules, and other documents necessary to communicate accounting information to management. Reviews daily, weekly, monthly, and annual financial reports and invoices for accuracy and completeness; reconciles reports against City financial records; makes changes and/or adjustments to reports if necessary; notifies supervisor of changes as required. Provides leadership, guidance, training, andadvice to the Accounts Payable group. Assists Senior Division Manager and management in developing/updating policies and procedures; assists management in decision-making practices. The position is also responsible for providing policy guidance and oversight of the accounts payable activities as mandated by Administrative Procedure 4-11.

• Manage Accounts Payable functions within the Finance department.
• Monitor and direct daily operations to ensure compliance of policies and procedures, goals and objectives are met, and services are being provided efficiently and effectively; takes corrective action as necessary; personally, handles the most difficult, sensitive, or controversial projects for the division.
• Ensure maintenance of spreadsheets (logs) on all vendors to avoid disruption of service and late payments and maximize early payment discounts; ensure supporting documents are scanned and/or filed.
• Provide support to departments and divisions on issues related to processing payables.
• Review and ensure appropriate approvals for invoices before processing and posting documents for payments.
• Review and approve system override of payment terms, addresses and separate checks.

• Review Days Outstanding Report and Aged Unpaid Report and any other applicable reports.

• Provide training, motivation, and evaluation to the Accounts Payable team, work with employees to develop short and long-term goals, monitor accomplishments, establish performance requirements and personal development targets, and provide coaching for performance improvement and development.
• Create HEAR plans and coaching within the division with a focus on positive corrective actions and mentorship.
• Exhibit excellent customer service and communication skills.
• Perform other duties as assigned.

WORKING CONDITIONS

This position is physically comfortable with discretion of walking, standing, etc. There are no major sources of discomfort in a normal office environment. Examples of duties

EDUCATIONAL REQUIREMENTS

Requires a Bachelor’s degree in Finance, Accounting, Business Administration or a closely related field.

EXPERIENCE REQUIREMENTS
 Seven years of progressive professional experience closely related to the activities of the division are required, with at least three of the years in a supervisory capacity.

A Master's degree in Business Administration, Public Administration or a field closely related to the activities of the division may be substituted for two years of experience.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None QualificationsWork requires a comprehensive, practical knowledge of Accounts Payable with use of analytical judgement and decision-making abilities. Good organizational, verbal and written communication skills and ability to work effectively with all levels of management.  Advanced skills in the use of Microsoft Excel, PowerPoint, Access and similar reporting tools. 

Ability to work in team environment. High attention to detail and strong analytical and problem-solving skills. Ability to apply specific guidelines, internal controls and methodologies. Ability to analyze and/or maintain large quantities of financial data. Ability to work independently under strict time deadlines. Ability to organize heavy workloads and prioritize multiple responsibilities.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
Supplemental information

SELECTION/SKILLS TESTS REQUIRED:   None
 However, the department may administer a skills assessment test.
 
SAFETY IMPACT POSITION:   No
 If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
 
SALARY INFORMATION
 Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 29

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. 

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6020.

If you need special services or accommodations 832-393-6020 (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.  

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.