Director of Administrative Services

Posting number: 2600528

Department: Various Merced County Departments

Job classification: DIRECTOR OF ADMINISTRATIVE SERVICES

Posting type: Open

Categories: Administration, Accounting and Finance, Human Resources, Legal, Management, Professional, Project Management, Grants Administration, Business, Program Management

SummaryDuties may include, but are not limited to, the following:

• Plans, organizes, manages, coordinates and directs the administrative functions of the department. 
   
• Assists in the preparation of the annual budget and in the administration of the final budget. 
   
• Directs a system of internal fiscal/cost accounting, reporting, and control. 
   
• Develops and implements new and efficient ways to provide services. 
   
• Formulates and implements fiscal policies /procedures, and departmental policy. 
   
• Directs the cost accounting, fiscal, personnel, office services, and general activities of the department. 
   
• Supervises data analysis and program evaluation activities.   
   
• Interprets policies and procedures for management and subordinate personnel. 
   
• Negotiates contracts and leases. 
   
• Develops procedure manuals and provides oversight on departmental personnel activities. 
   
• Confers with representatives of other County departments and government agencies as needed. 
   
• Develops Board Agenda Items.
   
• Train, supervise, and evaluate assigned staff.
   
• Directs a system of internal fund and trust account auditing and control.

Examples of dutiesExperience:
Four (4) years of progressively responsible administrative experience that included fiscal management, personnel management and program development.  Two (2) years of this experience must have been in a supervisory capacity.

Education:
Equivalent to graduation from a four (4) year college or university with a degree in Business Administration, Public Administration, or a closely related field. (Additional qualifying experience may substitute for required education on a year for year basis.)

License:
Possess a valid California driver's license at time of appointment and maintain, for some positions in this classification. Qualifications

• Communicate effectively with others in person and over the telephone. 
   
• Meet deadlines under stressful conditions; complete multiple priority projects with conflicting deadlines.
  
  
• Resolve conflicts and respond appropriately to complaints. 
  
  
• Establish, implement, and achieve goals and objectives. 
   
• Represent County and Department with the community and other agencies. 
   
• Administer budget, personnel and programs.
   
• Direct financial operations of the department.
   
• Make presentations to the Board of Supervisors and other groups.
   
• Select, train, supervise and evaluate staff.
   
• Maintain confidential information according to legal standards and/or County regulations.
   
• Analyze data, interpret and write policies, procedures and regulations, develop appropriate conclusions and prepare reports.
  
  
• Frequent operation of a data entry device and repetitive hand and arm motion.
   
• Frequent use of hand/eye coordination.
   
• Sitting for long periods of time and walking.
   
• Occasionally standing, pushing, pulling, bending and squatting to pick up or move objects.
   
• Occasionally lift and move objects weighing up to 40 pounds.
   
• Normal dexterity, frequent holding and grasping.
   
• Regular attendance is an essential function. 

Knowledge of:

• Principles and modern methods of Public and Business Administration with special reference to organizational development, fiscal and personnel management.
  
  
• Data analysis and program planning and evaluation.  
  
  
• Contract development, management, and analysis. 
  
  
• Political and legislative processes. 
  
  
• Principles of effective employee management; supervision, training and development. 
  
  
• Federal, State and local regulations governing department functions.
  
  
• Grant administration, generally accepted accounting and auditing standards.

Ability to:

• Plan, organize, direct, and coordinate the administrative functions of the Department. 
  
  
• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. 
  
  
• Oversee and coordinate Human Resources functions. 
  
  
• Oversee financial records development and maintenance. 
  
  
• Analyze administrative problems, reach practical and logical conclusions, and institute effective changes. 
  
  
• Oversee the development of statistical information and the preparation of a variety of reports. 
  
  
• Effectively represent the department with the public, other County departments, and other government organizations. 
  
  
• Organize and present ideas through oral communication and writing. 
  
  
• Establish and maintain cooperative relationships with those contacted during the course of work.  
  
  
• Coordinate complex procedures for efficient and effective operations.
  
  
• Operate a motor vehicle.

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