ABOUT THIS ROLE
Core contributor in Early Careers Talent Administration. Owns end-to-end logistics and coordination for early talent programs — interns, co-ops, and rotational participants — exercising judgment on day-to-day decisions while partnering with the Program Lead, recruiters, and business stakeholders to deliver a high-quality, consistent, and scalable program experience.
YOUR DAY IN THE LIFE
Wilson is seeking a motivated, highly organized Early Careers Talent Administrator & Coordinator to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics, execution, and participant engagement. Does this sound like you? The Early Careers Talent Administrator & Coordinator partners directly with the Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant. This is a client-facing role with some on-site travel possible.
YOU WILL:
Own end-to-end program logistics, including scheduling, room booking, catering, AV, and calendars
Coordinate and execute on-site programming such as orientation, L&D sessions, and events
Serve as the primary point of contact for interns, co-ops, and program participants
Act as the face of the program, ensuring a polished, high-touch experience
Maintain trackers, communications, and program documentation
Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders
Troubleshoot issues in real time and ensure seamless execution across all touchpoints
Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability
Ensure accuracy, efficiency, and a seamless scheduling experience for candidates and internal partners
Partner with recruiters and program leads to optimize scheduling workflows and capacity
REQUIREMENTS
2-5 years in program coordination, events, recruiting operations, or a similar function
Strong organizational and execution skills with high attention to detail
Experience managing complex scheduling and logistics
Confident, professional communicator with client-facing experience
Proven ability to support large, dynamic populations such as students and cohorts
Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability
High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador
On-site availability required during peak programming periods, such as summer intern and co-op season and major events; hybrid and off-peak flexibility can be considered outside peak cycles
Experience with GoodTime or similar scheduling platforms (preferred)
Experience with early talent, campus, or L&D programs (preferred)
Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)
SKILLS YOU'LL USE AND GROW
These are the core skills this role works with. They map to Wilson’s Workday Skills Cloud catalog so you’ll see them reflected in your Career Hub profile.
Early Talent Program Coordination
Interview & Event Scheduling (GoodTime)
High-Volume Logistics Management
Candidate & Participant Experience
On-Site Program Delivery
Stakeholder Communications
Real-Time Problem Solving
Program Documentation & Reporting
WHERE THIS ROLE LEADS
We believe careers are built, not handed out. Here are the typical on-ramps and next steps for this role at Wilson.
Common paths into this role
Candidates typically bring equivalent experience in program coordination, events, recruiting operations, or campus and early talent programs from inside or outside Wilson.
Typical next steps from this role
Natural next steps: Early Careers Talent Administrator & Coordinator, Senior; Early Talent Program Lead; or lateral moves into adjacent talent and program operations families at the same grade.