Committee Administrative Assistant

Posting number: 202600008

Department: S Regulated Industries

Division: Senate Committee on Regulated Industries - Tallahassee

Job classification: Administrative Assistant

Posting type: Open

Categories: Administrative Assistant

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

• Performs special assignments, research, and report preparation. 
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings and conferences.
• Performs general office management duties.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee.
• Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.
• Ability to supervise people.

• A bachelor’s degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.