Responsibilities
Provide direct administrative support to members of the Operations
Team, including meeting coordination and travel arrangements
Manage all types of daily communications to ensure professional,
accurate and timely response and appropriate prioritization; direct information to the correct point of contact and correspond internally and externally
Data Entry of job requisitions in Simple VMS for Staffing partners
Maintain and organize digital and physical filing systems for operational documents, reports, and records
Track and update records on company’s Corporate Social Responsibility
(CSR) to ensure the site remains compliant
Input and maintain data related to operations, logistics, inventory, and vendor records
Assist with managing vendor relationships, purchase orders, invoice processing and expense reports
Manage the set-up of access badges in the system, maintain
Receptionist system ensuring all visitors are registered and acknowledge and follow site Safety/GMP requirements
Coordinate or support engagement events for the site
Support leadership with site audits
Additional research & special projects as needed
Follow corporate and site-specific Good Manufacturing Practices and report noncompliance when observed.
Observe all company safety rules and assist in enforcement as appropriate.
Other duties as assigned.
Schedule:
Monday - Friday 8:00AM - 4:30PM (must be flexible to
support business needs)
Compensation: $25.00
Benefits:
Non-Exempt
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Medical, Dental, Vision
401K with matching program
STD, LTD
Vacation and sick time
3+ years of experience in an administrative role, preferably within a
manufacturing, logistics, or warehousing environment
Proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as
other web-based programs and video conferencing
Must be able to adapt procedures, processes, and techniques to align
with the business needs
Excellent organizational, problem-solving, and follow-up skills, and the
ability to effectively handle multiple priorities while working under
minimum supervision
Professional demeanor and sound decision-making to communicate
professionally and maintain a high degree of confidentiality
Collaborative team player with proactive approach; ability to take initiative
Effective interpersonal and listening skills, telephone etiquette, superior
oral and written communication skills, proofreading skills and attention to detail
Attention to detail and a proactive approach to problem-solving
Bachelor’s degree in business or related field preferred or equivalent
experience
Working knowledge of Concur