Program Specialist

Posting number: 202600007

Department: S Ethics & Elections

Division: Senate Committee on Ethics and Elections - Tallahassee

Job classification: Program Specialist

Posting type: Open

Categories: Administration

This is professional work conducting and/or coordinating a support function for the Senate’s Ethics & Election Committee.   The successful individual will process executive appointments subject to Senate confirmation, among other administrative tasks and assignments. 

• Inputs and updates data to the database used by the Senate to process executive appointments.
• Prepares correspondence used to request background information from various agencies regarding executive appointments.
• Monitors and keeps up-to-date status informationon all correspondence.
• Prepares appointee files for review.
• Conducts detailed research into assigned subjects pertaining to executive appointments.
• Identifies problems, researches solutions, and communicates with other staff to determine the best course of action on policy options regarding executive appointments.
• Assists in the proofreading of documents included in appointee files.
• Assists in preparing reports on committee actions.
• Tracks legislation affecting boards and appointees.
• Maintains financial or other administrative records, monitors budgetary activities, and prepares status reports.
• Reconciles year-end records and prepares annual reports. 
• Assists in formulating, interpreting, applying, and assuring conformance with administrative policies and procedures.
• Performsotherrelateddutiesas required.

• Knowledge of the principles, practices, and procedures of the executive appointments process.
• KnowledgeofMicrosoft Word, Excel, and Outlook.
• Ability todetermine work priorities and ensure proper completion of work assignments.
• Abilitytocommunicateeffectivelyverballyandin writing.
• Ability toestablish andmaintain effective working relationships with others. 
• Abilitytounderstandandapplyrelatedrules,regulations,policies,and procedures.
• Ability towork independently.
• Abilitytosolveproblemsandmake decisions.
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
• Abilitytomeet deadlines.
• Ability to maintain confidentiality of sensitive data/information.

• A bachelor’s degree from an accredited college or university with major coursework in accounting, business or public administration, or a related field and three years of professional experience in accounting, auditing, budgeting, human resource, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or A master’s degree from an accredited college or university in accounting, possession of a Certified Public Accountant (C.P.A.) Certificate, business or public administration can substitute for one year of the required experience.
• Professional experience as described above can substitute on a year-for-year basis for the required college education.

Preferred Qualifications

• Preference will be given to applicants who are knowledgeable and familiar with the principles, practices, and procedures of the legislative process and the executive appointments process.

Salary

Salary commensurate with experience.

The Legislature offers a competitive benefits package.

Application Deadline

Open until filled.

Submission of Application

Interested parties may apply to GovernmentJobs.com.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.