Role Overview :
We are seeking a highly organized, proactive, and experienced Executive Assistant / General Virtual Assistant to provide comprehensive administrative support to the CEO across multiple projects. This role is ideal for a versatile professional who thrives in a fast-paced environment, communicates exceptionally well, and can confidently manage a broad range of operational and executive support responsibilities.
The ideal candidate is resourceful, detail-oriented, tech-savvy, and comfortable wearing multiple hats while maintaining a high level of professionalism and confidentiality.
Scope of Work :
The Executive Assistant will be responsible for a variety of administrative and operational tasks, including but not limited to:
Executive & Administrative Support
- Manage the CEO's inbox, including email organization and correspondence.
- Maintain calendars, schedule meetings, and send reminders.
- Coordinate appointments and manage scheduling conflicts.
- Make phone calls and communicate with clients or partners as needed.
- Provide day-to-day administrative support across multiple business projects.
- Assist with general operations and ensure tasks are completed efficiently.
Communication & Content Support
- Draft and edit professional emails.
- Prepare newsletters and other written communications.
- Support LinkedIn outreach with light prospecting and messaging.
- Assist with email campaign setup and execution.
Marketing & Creative Support (Light)
- Create basic graphics for business needs.
- Perform light video editing when needed.
- Manage the CEO's personal Instagram and Facebook accounts with basic content posting and engagement.
- Provide limited social media support (LinkedIn management will primarily remain with the CEO).
CRM & Systems Support
- Assist with email campaigns using GoHighLevel.
- Maintain organized documentation and workflows.
- Support internal processes using productivity and collaboration tools.
Qualifications :
Required Skills
- Excellent written and spoken English.
- Strong organizational and time management skills.
- Outstanding communication and interpersonal abilities.
- Proven experience as an Executive Assistant, Administrative Assistant, or General Virtual Assistant.
- Ability to manage multiple priorities across different projects.
- High attention to detail and strong problem-solving skills.
- Ability to work independently with minimal supervision.
- Professional, reliable, and highly organized.
Preferred Qualifications
- Experience supporting C-level executives.
- Familiarity with email marketing and campaign management.
- Basic graphic design and light video editing skills.
- Experience with light social media management.
- Fast learner with the ability to quickly adapt to new tools and workflows.
- Experience working in a remote environment.
Ideal Candidate Profile :
The successful candidate is a dependable, organized, and proactive executive support professional with a generalist mindset. They enjoy taking ownership of a wide variety of tasks, communicate effectively, adapt quickly to changing priorities, and are committed to helping the CEO stay organized and productive across multiple business initiatives.
Tools & Software, experience with the following tools is preferred:
- Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
- Notion
- Slack
- GoHighLevel (or similar CRM/email marketing platform)
- Candidates who are not yet proficient in one or two tools but demonstrate strong adaptability and a willingness to learn are encouraged to apply.
Shifts & Hours :
- Schedule: Full-time (40 hours per week)
- Working Hours: Monday–Friday, either:
- 8:00 AM – 5:00 PM PST, or
- 9:00 AM – 6:00 PM PST
- Candidates must be available during Pacific Time business hours.
Target Start Date :
- Flexible. This is not an urgent hire , as the priority is finding the best long-term candidate.