Title: Executive Assistant I - Provost Area
Salary Range: $3,490 - $4,363 per month
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Bluegrass Community & Technical College
Campus Location: Bluegrass C&TC - Newtown Pike Campus
Department: Academics, & Student Services
Total Rewards
Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
This position provides comprehensive administrative support to the provost and her leadership team, ensuring smooth departmental operations. Responsibilities include managing budgets, coordinating meetings and events, maintaining organizational resources such as handbooks and charts, and handling sensitive communications. The role also involves overseeing office logistics, updating web content, and serving as a primary point of contact for visitors and inquiries.
Job Duties:
- Manages administrative functions on behalf of the provost, her team, and their areas.
- Assists in managing the departmental budget, including tracking expenditures, ordering, and purchasing.
- Provides general administrative support such as drafting correspondence, preparing reports, recording meeting minutes, and creating memorandums.
- Addresses departmental issues and concerns, ensuring timely and appropriate resolution.
- Handles sensitive and confidential materials related to departmental operations.
- Oversees administrative functions on behalf of the provost, her leadership team, and associated areas.
- Assists with coordinating logistics, supporting event planning, and setup for professional and organizational development initiatives and college-wide events, including Leadership Team meetings, Advisory Board meetings, the Changing Classroom Cultures Conference, and College Convocation.
- Supports the maintenance and accuracy of the college’s web-based employee handbook and organizational charts.
- Monitors and updates unit webpages and online directories to ensure current and accurate information.
- Assists with maintaining calendars and schedules.
- Serves as receptionist by greeting visitors, answering phone, distributing mail, etc.
- Performs other related duties as assigned.
Minimum Qualifications:
- Bachelors degree in a related field or equivalent.
Preferred Qualifications:
- Bachelor's Degree in a related field and 2 years experience or equivalent
Additional Skills Requested:
- • Commitment to mission of comprehensive community college.
• Strong proficiency in Microsoft Office Suite, including Excel spreadsheets, Microsoft Forms, and advanced Outlook email and calendar management.
• Commitment to the mission of the comprehensive community and technical college.
• Excellent interpersonal and communication skills.
• Demonstrated problem-solving skills.
• Strong verbal and written communication skills
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.