Part-Time Voter Registration Assistant

Posting number: 14.03375

Department: Elections

Job classification: ELE_Voter Registration Assistant - PT

Posting type: Open

Categories: Elections

Reporting directly to the Voter Registration Supervisor, responsible for administrative duties related to voter records, voter registration, and the election process.

• Processes voter registration applications and performs data entry duties including cancelling, entering, and updating voter information
• Processes incomplete or rejected voter registration applications
• Processes mailing notices to voter regarding incomplete or rejected voter registration applications
• Process required notices to voters and coordinates mailing of notices, as needed
• Communicates frequently via telephone, e-mail, and in person with poll workers and the general public 
• Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
• Assists during election with elections-specific tasks

• Cross-trains with office staff in other areas to ensure continuity of departmental operations

• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Voter Registration Supervisor
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• High school diploma or equivalent 
• One (1) year of clerical experience including data entry and customer service
• Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

• None

PREFERRED QUALIFICATIONS 

• Prior experience working in Elections and/or public-sector environment
• Two (2) years of clerical experience including data entry and customer service experience

EMPLOYMENT TESTING 

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: No
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.    

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.   

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.