Accounting Specialist II - Public Works (Prescott)

Posting number: 202600246

Department: Public Works

Job classification: Accounting Specialist II

Posting type: Open

Categories: Clerical & Data Entry, Accounting and Finance, Public Works, Customer Service, Office and Administrative Support, Database Administration

Summary

Under general supervision, performs various complex accounting and clerical functions which requires expertise in a concentrated technical or specialized work area specific to the assigned department.

Under general supervision, performs various complex accounting and clerical functions which requires expertise in a concentrated technical or specialized work area specific to the assigned department.

Examples of duties

• Performs accounting and bookkeeping operations unique to the division or department assigned.
• Processes accounts payable by authorizing payment and entering payment information into financial and/or case management systems.
• Processes payroll/timesheets by tracking and/or verifying hours and entering information into payroll system.
• Maintains related filing systems and makes journal entries.
• Checks invoices against purchase orders for accuracy and forwards for approval to pay.
• Prints checks, obtains signatures and distributes through mail and/or pick up.
• Enters billing and/or claims information into computer; mails bills and receipts incoming payments.
• Audits payable, claims, purchase orders and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures and researches and corrects errors.
• Posts and balances accounts receivable, sends through processing machinery and/or makes daily or weekly bank deposits; balances cash drawer; reconciles general ledger and deposits funds.
• Types letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence.
• Prepares complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software.
• Receives, sorts and summarizes material, including budget information, for the preparation of reports; prepares work reports; interprets and explains administrative decisions, policies and instructions.
• Enters and retrieves information from a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports.
• Provides customer service and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, or answering questions.
• Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email.
• May train other staff members.
• Performs other job-related duties as assigned.

Qualifications

Education:
High school diploma or equivalent.

Experience: 
A minimum of five (5) years of experience in general and/or governmental accounting.

Additional Requirements:
Must possess a valid Arizona driver’s license.

Supplemental information

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Principles, theories, practices, and concepts of accounting including cost accounting, governmental accounting, enterprise accounting and accounting analysis procedures.
• Policies and procedures, codes, ordinances, and departmental operating standards in assigned department.
• Report preparation and records management techniques.
• Applicable state, federal and local ordinances, laws, rules, and regulations.
• Basic principles and practices of accounting.
• Computer applications and hardware related to the functions of the job.
• Customer service techniques.
• File maintenance procedures and practices.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Performing accounting and mathematical functions.
• Researching, compiling, and summarizing a variety of informational and statistical data and materials.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Gather, analyze, audit, and interpret accounting records, financial statements, computer printouts and reports of financial and accounting systems for completeness and accuracy.
• Organize and prioritize workload to meet established deadlines.
• Maintain accurate and up to date records and documentation.
• Maintain confidentiality and discretion at all times.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.
  
  

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt
Grade: 7
Classification: Classified
Safety Sensitive: No