Assistant Manager, Utility Capital Improvement Project (CIP) Budget - USD

Posting number: 202603285

Department: UTILITY SYSTEMS DEPARTMENT

Job classification: Assistant Manager, Utility Capital Improvement Project (CIP) Budget

Posting type: Open & Promotional

Categories: Management, Utilities

The City of Port St. Lucie is an equal opportunity employer.

This position requires the applicant to successfully pass a drug screening. 

Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking HERE.

Performs specialized work in tracking Utility Capital Improvement Project expenses, revenues, and contracts, working with staff to compile information related to expenditures and revenue budgets, including contracts, utility funds, and revenues. Assists in developing budgets and budget projections; completes comprehensive assignments for Utility Administration; conducts strategic plan analysis; and supports additional major processes for the Utility Systems Department. Facilitates the development of public trust and confidence in the City and contributes to managing the Capital Improvement Plan (CIP), including overseeing capital project reporting and providing leadership in project accounting functions and related departmental processes. Facilitates the development of public trust and confidence in the City. 

The following duties are illustrative for this position.  The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.  

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations. 
• Tracks expenses, revenues, and contracts for Capital Improvement, Bond, and Grant Projects.
• Manages detailed bond tracking activities, ensuring capital expenditures align with authorized bond funding sources and comply with bond covenants, spending restrictions, and reporting requirements.
• Monitors bond drawdowns, tracks remaining proceeds, and coordinates with Finance to ensure timely reimbursement requests and accurate fund coding.
• Maintains comprehensive CIP project financial reporting for active and planned projects, including budgets, encumbrances, expenditures, forecasts, and multi-fund allocations.
• Develops, maintains, and improves CIP financial reporting tools to support Utility Capital Improvement Project Managers and department leadership with timely, accurate financial data.
• Reconciles CIP project balances monthly across Munis, ensuring accuracy, compliance, and audit readiness.
• Tracks CIP project financial activity throughout the full project lifecycle, including budget amendments, contract awards, construction activity, change orders, and project closeout.
• Provides financial and administrative support, using Open Gov, maintaining spreadsheets, generating reports, scanning documents, and securing required vendor documentation.

• Enters, updates, verifies, and reviews grant information in Munis.

• Completes, monitors, and distributes monthly financial reports such as general ledger, inventory, and capital outlay.
• Coordinates with the Office of Management and Budget (OMB) on departmental RFPs and RFQs.
• Audits, reviews, maintains, reconciles, and prepares various accounting, project, and financial reports.
• Assists the Utility Billing, Budget and Procurement Manager with fiscal/statistical reporting, budget development, data gathering, research, filing, and administrative support.
• Conducts research and analysis of financial accounts.
• Assists the Utility Billing, Budget, and Procurement Manager in preparing annual budget documents for distribution to leadership and departments.
• Monitors revenues and expenditures monthly to ensure budget compliance.
• Assists with revenue forecasting and long-range financial modeling.
• Reviews and approves invoices, ensuring accuracy, appropriate budget availability, and compliance with contract pricing and City purchasing policy.
• Gathers documentation required for grant reimbursement and ensures compliance with grant-funding requirements.
• Reviews and approves departmental purchase requests for accuracy and proper allocation of funds.
• Provides financial support and guidance to Utility Capital Improvement Project Managers.
• Completes comprehensive assignments for the Utility Billing, Budget, and Procurement Manager.
• Assists with departmental budget operations as assigned.

SUPERVISORY RESPONSIBILITIES 

Carries out supervisory responsibilities in accordance with the City’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION AND/OR EXPERIENCE

Graduation from an accredited college or university with an Associate’s degree in a related field is required. Minimum of five (5) years of budget and procurement experience; (5) Years of Supervisory experience; or equivalent combination of education and experience is required.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of City rules, regulations, policies, and procedures.
• Knowledge of office procedures and practices.
• Knowledge of governmental budgeting and accounting principles.
• Knowledge of bond tracking and CIP project financial reporting/tracking.
• Extensive knowledge of Microsoft Office Suite, with intermediate to advanced skill in creating Excel spreadsheets.
• Ability to work under pressure and meet deadlines.
• Ability to follow through with assigned tasks.
• Ability to perform arithmetic calculations accurately and rapidly.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to access, input, and retrieve information from a computer.
• Ability to implement budget procedures.
• Ability to communicate effectively, both in writing and verbally.
• Ability to focus on the positive in every situation.
• Ability to model respect for individuals, teams, and the organization.
• Ability to stay centered when challenged.
• Ability to establish and maintain the trust and confidence of the department and the public.
• Ability to supervise, mentor, and provide guidance to staff in the completion of assigned duties.
• Ability to assign, monitor, and review work for completeness, accuracy, and adherence to policy.
• Ability to provide constructive performance feedback and support employee development.
• Ability to interpret and communicate policies, procedures, and expectations to staff effectively.
• Ability to foster a collaborative, productive, and respectful work environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate. The office environment is fast paced.

Documentation Requirements

Please Read Carefully
  
Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation.
  
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT. 
  
  THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:

1. Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
2. Driver's License:  A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.

*Approved Credential Evaluation Agencies: 
  
  Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:

• An accredited four-year college or university in the United States, OR
• A current member of the National Association of Credential Evaluation Services (NACES), OR
• A current member of the Association of International Credential Evaluators (AICE), OR
• A recognized Professional Organization

For an additional list of approved credential evaluation agencies, visit the Florida Department of Education
  
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified. 
  
  Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application.
  
  It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.