Administrative Assistant

Posting number: 02037

Department: Purchasing

Job classification: Administrative Assistant_Purchasing

Posting type: Open

Categories: Purchasing

SummaryTHIS POSITION WILL REMAIN OPEN UNTIL FILLED

This is staff work performing varied assignments as an assistant to the department or agency head.
This employee is responsible for performing a wide variety of staff assignments, many of which have a significant effect upon departmental policy. Work includes analyzing administrative operations, developing and installing work standards and procedures, conducting independent research, preparing detailed and comprehensive reports of findings and recommendations and performing various public relations and liaison duties. Assignments usually require familiarity with the functions of the department in which the employee is employed.
Since all positions in this class involve a staff relationship to a department or agency head, supervision is not normally exercised over their employees. Assignments are carried out with considerable initiative and· independence, but work is reviewed through conferences and evaluation of results obtained. Examples of dutiesEssential Duties and Responsibilities

• Studies and analyzes operational procedures, prepare detailed and comprehensive reports of findings and recommendations.
• Review requisitions and supply requests, prepare, process and track purchase orders. ensure accurate invoice processing and payment.
• Prepare and process Bids, RFP's, RFI's and RFQ's.
• Manage purchase orders, contracts, invoices, and related files.
• Assists in developing departmental programs and policies.
• Maintains records and files of reports related to purchasing.
• Maintain relationships with vendors, conduct market research to identify cost-savings opportunities.
• Reviews and replies to correspondence.
• Establishes and maintains cooperative working relationships with other governmental agencies.
• Prepares budget estimates and various other fiscal and statistical reports.
• Performs related work as required.
• Other duties as assigned. 

QualificationsKnowledge:
• Office planning, administration and corporate procedures and policies.
• Intermediate math calculations.
Skills:
• Oral and written communication skills
• Operate office business machines, PC skills and related software as required.
• Proficient in Microsoft Word, Excel, Access and Outlook.
Abilities:
• Ability to organize information and work with others to resolve problems.
• Ability to follow written and oral instructions. Supplemental information

• High School Diploma or GED 
• TWO (2) years experience in related office, Or any equivalent combination of experience and/or training.

LUZERNE COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER.