Posting number: 26-03077 (NC)
Department: City Manager's Office
Division: Procurement
Job classification: BUYER
Posting type: Open
Categories: Professional, Miscellaneous, Purchasing, Business
SummaryThis employee procures materials for City use at the lowest cost, consistent with the quality and service required and in accordance with City and state laws, ordinances, policies, and procedures. Employee provides complex professional assistance to the Purchasing Supervisor. Performs related duties as required. Examples of duties(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)
Knowledge of:
Principles and procedures of governmental purchasing.
City purchasing policies and procedures.
Pertinent City ordinances; Ohio Revised Code; pertinent City, state, and federal laws, codes, and regulations.
Principles and practices of accounting.
Business law; various contract/business forms.
Economic trends concerning volatile commodities; development of bid pricing structuring consistent with current market trends.
Standard English grammar, usage, and spelling.
Principles of training and supervision (as appropriate).
Professional standards of ethics and conduct.
Skill to:
Operate a personal computer and other standard office equipment.
Operate appropriate computer equipment; use properly all related hardware and software.
Ability to:
Implement and maintain positive employee relations.
Promote and maintain highest integrity throughout all personnel.
Analyze and manage effective EEO/AA programs.
Interpret and apply purchasing laws, rules, ordinances, and regulations.
Apply various criteria in the evaluation of bids; award bids accordingly.
Understand technical specifications for a wide variety of commodities.
Maintain confidentiality of City information; maintain highest ethical standards of conduct.
Rewrite and edit documents and correspondence for clarity and completeness.
Establish and maintain effective working relationships with those contacted in the course of work.
Prioritize individual work load; work without close supervision.
Direct and train lower-level workers as assigned.
HR Contact: Lawrence.Whitaker@Cincinnati-OH.gov QualificationsEach applicant must have a Bachelor’s Degree from an accredited college or university. In addition, each applicant must have one year buying experience in the procurement of constructions, supplies, or services; OR one year of experience working with state, local, or federal government contracts. Certified Professional Public Buyer (CPPB) certification or other related purchasing certification is preferred.
(TRANSCRIPTS MUST BE ATTACHED OR YOUR APPLICATION WILL BE REJECTED)
OTHER REQUIREMENTS
Must be an excellent communicator and team builder.
MILITARY EDUCATION & EXPERIENCE EVALUATION
Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.
Background Investigation:
A criminal background investigation will be conducted for this position (according to Civil Service Commission Rule 15 - Sensitive Classifications/Positions and the Critical Infrastructure Protection Act of 2001 and the Patriot Act). The purpose is to detect security risks and prevent security threats posed by potential employees.
U.S. Citizenship:
All positions with the City of Cincinnati require that each applicant be a citizen of the United States or have a valid permanent resident card at the time of appointment (date of hire).
Environmental Conditions:
Indoor environments; exposure to computer screens; occasional outdoor work may be required.
Physical Conditions:
Duties require maintaining physical condition necessary for sitting, standing and walking for prolonged periods of time; light to moderate lifting and carrying; general manual dexterity required.
Examples of Work Performed
(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)
Reviews and analyzes requisitions and decentralized departmental purchase orders; processes change orders for City departments.
Prepares invitations to bid for purchase orders, contracts, and agreements; approves no-certifications; locates sources for non-competitive awards under $5,000.
Develops specifications from product literature and by working with vendors and agencies; updates and reviews current standard City specifications.
Evaluates bids with regard to lowest and best bid meeting specifications; interviews sales representatives and City staff regarding specifications and related problems; provides information to vendors on bid computations and previous awards; prepares reports and distributes them to appropriate parties.
Makes awards to vendors from bids received; follows contracts through to completion.
Oversees and performs all aspects of competitive bidding for local construction projects involving City, state, and federal funding.
Trains and directs other City departments/divisions in procurement procedures; assists departments in development and evaluation of requests for proposal; trains and assists lower-level staff as appropriate.
Interacts with City legal professionals to resolve questions of law concerning the bidding and contracting process.
Assists those contacted in the course of duty in an effective, efficient, and professional manner.
Probationary Period
Twelve months
Supervision Exercised
May exercise technical and functional supervision over lower-level personnel.