JOB PURPOSE SUMMARY
Provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities.Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
KEY ACCOUNTABILITIES
- Prepares correspondence, presesntations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
- Supports the Dean withbudget planning and management, submissions and prepares the Dean's expense reports.
- Supports with the development and preparation of College of Education publications such as reports, brochures and invitations.
- Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
- Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
- Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
- Coordinates work with other Colleges, school districts and other organizations.
- Effectively communicates with executives and management within the University, State agencies and various school districts.
- Prepares and distributes various narrative and statistical reports on a monthly, quarterly and annual basis.
- Maintains confidentiality of all University personnel and research and grant matters.
- Maintains, updates and distributes as necessary operating procedures specific to the College.
- Performs special projects and assignments as requested by the Dean.
DEGREE OF INDEPENDENCE/COMPLEXITY OF ENVIRONMENT
The position holder must be able to work independently, while confident enough to work with staff and faculty across the College. She/he will be expected to be innovative and creative.
WORKING RELATIONSHIPS/IMPACT OF INTERACTIONS
The position holder will need to liaise with colleagues from across the University in respect to the tasks and responsibilities outlined above.
Carries out all duties with a high degree of accuracy.
Communicates with staff and faculty professionally.
EDUCATION & EXPERIENCE REQUIREMENTS
Must possess a Bachelor’s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
Preffered Rquirements
Must have strong written and oral communication skills in English, and preferable in Arabic
Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
Ability to learn and manage ZU web management software.
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
The Benefits
The University's benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
While we appreciate all applications, you will be contacted only if you are selected for an interview.
For any inquiries or issues please contact Recruitment@zu.ac.ae