Asset Management Specialist – Parks & Recreation

Posting number: FY27-00023

Department: Parks and Recreation Administration

Job classification: Asset Management Specialist – Parks & Recreation

Posting type: Open

Categories: Parks and Recreation

SummaryJoin the Frederick County Division of Parks & Recreation, where we are committed to preserving our natural and historic resources while providing accessible park facilities and recreational programs to our community. We recognize the far-reaching benefits of parks & recreation and their importance to individuals, families, and communities across Frederick County. Asset management is crucial to our mission, ensuring our facilities and green spaces are impeccably maintained and efficiently utilized to enhance community enjoyment and support future planning initiatives.

Non-exempt; Full time; 40 hours per week; Monday-Friday; 7:30 a.m. -4:30 p.m.; Full-Benefits

This technical position oversees asset data for the Division of Parks and Recreation using the Cartegraph Operations Management Software (“Cartegraph”). This position requires a variety of field and office work related to asset location, information gathering, equipment tagging, the development of spare part inventories and preventative maintenance plans. This position develops and coordinates data collection and reporting of information to support strategic planning and the prioritization of work to maintain and replace assets. Supervision is received from the Financial Office Manager.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy.  For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.  

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan 
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. 

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

Examples of duties

• Collaborate with vendors and various departments gathering detailed information for assets and information for Cartegraph to operate effectively; implement and maintain database and files
• Develop, compile, and generate Cartegraph reports
• Work with staff to develop standard naming nomenclatures for data entry activities; create new asset categories and modify asset characteristics such as cost, type, criticality, or description
• Review equipment records, equipment histories, asset record data for accuracy and completeness; makes data corrections to assure data quality
• Gather asset information by driving to, and performing site visits to water and sewer facilities
• Enter new assets into Esri ArcGIS and Cartegraph and ensures assets are labelled
• Prepare and maintain accurate location and attribute records for horizontal assets using Esri ArcGIS and Cartegraph
• Perform basic geographic analysis to create and update mapping projects
• Participate in the development of procedures to collect and maintain data records, including assignment of asset codes, spare parts and similar information describing the equipment in Cartegraph
• Participate in the development of asset inspection protocols; enter inspection criteria and frequencies in Cartegraph
• Develop and implement preventative maintenance plans based upon manufacturer’s maintenance recommendations for assets; work with staff to define and create recurring maintenance activities in Cartegraph
• Develop, maintain, and manage spare part inventories for critical assets
• Using the standard reporting structure of Cartegraph, develop reporting tools providing information to management, maintenance, and engineering staff
• Assist in analysis of asset information to evaluate asset condition and maintenance priorities.
• Work with staff to provide guidance and support in the operation, use and capabilities of Cartegraph
• Observe and comply with all County mandated safety rules, regulations, and protocols
• Perform other related duties as required

To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned.  QualificationsThe qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• High school diploma or equivalent
• Minimum of 3 years of work experience in asset management, infrastructure data management, or a related field

Substitutions for the above-listed required education and experience an Associate’s Degree with 1 year of work experience as described above.

KNOWLEDGE/SKILLS/ABILITIES:
A successful incumbent operating in this role displays the following:

• Basic knowledge of the principles and practices of a comprehensive asset management program
• Knowledge of methods and techniques of evaluating materials and equipment and assigning asset codes consistent with approved nomenclatures
• Knowledge of operational characteristics of the processes, materials and equipment used 
• Knowledge of asset management software 
• Basic knowledge of geographic analysis
• Skilled in developing and coordinating data collection and reporting
• Skilled in variety of asset assessment and data gathering
• Strong computer skills and considerable knowledge in the use of spreadsheets, databases, and word processing software, and GIS software
• Strong and effective spoken and written (English) communication skills, including the ability to prepare and present clear, concise reports, data and development information to public officials, professional peers, media representatives, citizen groups and others
• Ability to read and interpret civil, mechanical, and electrical engineering drawings, shop fabrication drawings, equipment submittals and other related technical literature
• Ability to independently travel to sites
• Ability to develop and maintain effective working relationships with co-workers, public officials and other government agencies, developers, consultants, and the public

PREFERNECE MAY BE GIVEN FOR:

• Work experience with Cartegraph or other asset management software
• Work experience or training in a database environment
• Work experience in a parks environment 
• Related work experience in municipal or local government

Physical Requirements / Working Conditions:

• While working in this position, the employee is required to constantly sit; and rarely walk
• While working in this position, the employee is required to constantly work indoors; and rarely work outdoors, walk on uneven ground and near machinery

Supplemental information

• Ability to provide own transportation to meetings, site visits, etc. as needed
• Available for occasional evening/weekend hours as needed for meetings, special projects, etc.

 KIND OF EXAMINATION (may include):

1. An evaluation of training and experience
2. One or more interviews