SENIOR ACCOUNTING ASSISTANT

Posting number: 2026-03044

Department: B&I - INSURANCE DIVISION

Job classification: SENIOR ACCOUNTING ASSISTANT

Posting type: Open Competitive

Categories: Accounting and Finance

Summary

The Department of Business and Industry is recruiting to fill a Senior Accounting Assistant position within the Division of Insurance in Carson City. The incumbent will receive, review, verify, and process accounts payable and receivable documents; receive payments, match payment to receivable due, and prepare receipts; review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation; verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts; balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records; develop spreadsheets for tracking, organizing, and reporting account related data; perform data input and record, organize, track, report, and verify financial information; reconcile bank statements, identify exceptions, and resolve routine problems; process budget and accounting documents by encoding accounting distribution data; transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information; maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels; prepare and make daily deposits and balance monies, journals, and deposit forms; serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records; extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting; provide detailed supporting documentation for grant reports, work programs, and budget preparation; compile, organize, display, and summarize data to facilitate analyses and identify interrelationships; interpret and explain regulations, policies, procedures, and guidelines; review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems; and act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.

Examples of dutiesThree or more years of applicable experience as described in the job duties and graduation from high school or equivalent education. Qualifications

1. Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
2. Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
3. Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
4. Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
5. Interpret and explain regulations, policies, procedures, and guidelines.
6. Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
7. Authorize payments within designated authority.
8. Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
9. Assist in developing procedures to implement or improve work processes.
10. Perform related duties as assigned.

Supplemental informationThis job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level. 

Knowledge of:

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.

Ability to:

• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.