Public Records & Records Management Analyst

Posting number: 2026-05742

Department: School for the Blind

Job classification: FORMS AND RECORDS ANALYST 3

Posting type: Open

Categories: Records Management, Public Records

Persons with a disability requiring reasonable accommodation in the application process or requiring information in an alternative format may contact HR@wssb.wa.gov or call 360-696-6321. Those with hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

(Logo: Silhouette of Washington State with a lighthouse icon pointing to Vancouver)

The Washington State School for the Blind (WSSB) is a school with a purpose to empower blind and low vision individuals to reach their full potential. We believe in a future where every blind and low vision student in Washington has the supports and services they need to succeed. 

Our programs and services are provided across a diverse continuum of service options; including a range of short and long-term programs that include residential options at our Vancouver campus, outreach services in local schools and communities, access to specialized technology and resources through our Ogden Resource Center, as well as training options for parents, educators, and related service providers through a combination of department efforts. 

Our greatest resource at WSSB are our incredible staff. Our valued employees are continuously encouraged to improve the ways that we provide service to our students and the community. WSSB’s core values are as follows: being student-centered, equity, accessibility, relationships, and continuous improvement.

The Public Records & Records Management Analyst serves as the Agency’s primary resource for public records requests and records management. This role is responsible for scheduling and coordinating manual and electronic forms and records services, including files consulting, records retention scheduling, essential records scheduling, and related activities. The position ensures compliance with state laws, agency standards, and best practices for transparency, accessibility, and information governance.

• Serve as the Agency’s primary point of contact for all public records requests.
• Assist requestors in defining the scope of requested records and provide guidance throughout the process.
• Work with staff to identify records responsive to requests.
• Review records and redact information exempt from disclosure in accordance with legal requirements.
• Provide responsive records to requestors and maintain documentation related to each request following retention requirements.
• Review and process public records requests efficiently and consistently.
• Assist in developing public disclosure guidelines, procedures, and staff training.

• Review records retention and essential records schedules to ensure compliance with legal requirements and state/agency standards.
• Manage manual and electronic systems for records retention, disposition, transfer, and storage.
• Design and develop electronic forms, including layout, screens, and required data elements.
• Analyze workflows and processes to determine automation opportunities and audit requirements.
• Maintain forms repositories and associated web links as needed.
• Provide consultation and determinations for discovery records requests and union records requests.
• Conduct records management workshops and assist in developing instructional materials.
• Review and analyze potential applications of electronic, automated, micrographics, and imaging technologies.
• Assist in feasibility assessments for converting information to alternative formats.

Key Competencies:

• Excellent communication and organizational skills; 
• Effective time management skills;
•  Ability to work effectively with diverse groups; 
• Ability to consistently and securely manage confidential and highly sensitive information at all times;
• Customer services oriented; and
• Ability and willingness to work as a team and independently as tasks require.

Union Inclusion:
This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).
  
Opportunity for All: 
The Washington State School for the Blind celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials, and we will honor this as you interact with our organization.
  
Veterans Preference:
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security number. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here. We thank you and are grateful for your service!

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competency to perform in the position.

The state of Washington is an equal opportunity employer.  Persons with a disability who need assistance with their application, or that need this announcement in an alternative format, may call (360) 947-3314. Should you have any questions regarding this position, or the online application, please email HR@wssb.wa.gov. TTY users should first call 711 to access the Washington Relay Service.