Associate, Institute for Educational Development

Associate, Institute for Educational Development

Location: IED, Karachi

Introduction
Aga Khan University, chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of the Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

The Aga Khan University Institute for Educational Development (AKU-IED) was established in July 1993 with the overall objective of becoming a leader in educational reform and improvement, especially in developing countries. The aim of AKU-IED is to increase the efficiency and effectiveness of schools and other educational institutions in the country through innovation, policy development, practice, training and research. 

Responsibilities 
You will be responsible to:

• coordinate with faculty and staff to obtain travel requirements and process e-travel requests
• liaise with the travel office to arrange flights, ground transportation, and accommodation in accordance with institutional policies
• communicate confirmed travel itineraries and related information to faculty and staff
• process transport requisitions for project-related travel and field visits
• coordinate with the administration team for catering, venue arrangements, and other logistical requirements
• prepare and submit catering and non-stock requisition forms in a timely manner
• arrange logistics for field activities, including transportation, stationery, photocopying, and printing requirements
• manage calendars, schedule appointments, and coordinate meetings
• maintain accurate records of project-related expenses and ensure all supporting receipts and documentation are properly filed.

Requirements 
You should have:

• a bachelor’s degree in business administration, project management, or a related discipline
• at least two years of relevant experience in administrative or operational support, preferably within an academic, healthcare, or grant-funded environment
• sound knowledge of travel coordination, logistics management, requisition processing, and expense administration
• proficiency in MS Office applications and experience using office management and project management systems
• strong organisational, planning, and multitasking skills with the ability to manage competing priorities and meet deadlines
• excellent written and verbal communication skills with the ability to coordinate effectively with internal and external stakeholders
• proficiency in maintaining records, data entry, filing systems, and budget and expense tracking
• strong analytical, problem-solving, and critical thinking skills with a high level of accuracy and attention to detail
• the ability to work independently as well as collaboratively in a multidisciplinary team environment.

Comprehensive employment reference checks will be conducted.