Construction Recordkeeper I-III - Beaumont Area Office

The Beaumont District is looking for a Construction Recordkeeper I, II, or III in the Beaumont Area Office. 

Are you self-motivated, love attention to detail and like the challenge of handling multiple projects?  Come join our team as a Construction Recordkeeper! Our Construction Recordkeeper team is responsible for working alongside our TxDOT project managers reviewing monthly measurements and payments, contract related documents and contract compliance, 

The Texas Department of Transportation reserves the sole right in determining the level of position offered based on the applicant's work experience, education, skill level, and all other appropriate factors and based on business needs.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

Construction Recordkeeper I:

• Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and
  agreements.
• May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Composes, reviews, and maintains correspondence, reports, supporting documents and files.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.

Construction Recordkeeper II:

In addition to the duties listed above 

• Trains less experienced employees.

• Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Performs other job responsibilities as assigned.

Construction Recordkeeper III:

In addition to the duties listed above 

• Attends pre-construction meeting to instruct contractor's bookkeeper on record-keeping procedures.

• Composes correspondence, reports and supporting documents; files; orders supplies and equipment.

• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: High School Grad or Equivalent in general education.

Experience: 

Construction Recordkeeper I: No experience required. 

Construction Recordkeeper II: *1 YEAR Record-keeping, bookkeeping, or other related experience.

Construction Recordkeeper III: *4 YEARS Record-keeping, bookkeeping, or other related experience.

(Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications 

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Construction Recordkeeper I:

• Performing calculations using algebra, trigonometry and geometry

• Using standard office equipment

• Preparing and maintaining confidential and sensitive records, files, and reports

• Communicating technical information effectively

• Using computers, applicable programs, applications, and systems

• Maintaining a safe and effective working relationship with others

Construction Recordkeeper II:

In addition to the competencies listed above 

• Applicable testing methods, processes and procedures

• Governmental policies and procedures

• DBE, HUB, SBE

• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures

   

   

Construction Recordkeeper III:

In addition to the competencies listed above 

• Developing and implementing programs

• Higher mathematics

• Equal employment opportunity guidelines

• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
• Leading, assigning, reviewing, and monitoring the work of others
• Training in a classroom, office, or field environment

Physical Requirements and Working Conditions:

Construction Recordkeeper I/II/III:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT) 

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information