Administrative Support Officer

As an Administrative Support Officer, you are responsible for providing logistical and administrative support for the Gouy area. 

Your responsibilities include:

• Preparing, reporting on, and following up planning meetings within the Gouy area.
• Processing various data in technical databases, making data available for maintenance activities, and managing this technical data after the work has been carried out using dedicated IT tools.
• Administrative processing related to purchasing activities, including: processing purchase orders in SAP, sending purchase orders, verifying safety certificates, calling off framework agreements, reserving equipment and materials, filing and archiving documents, etc.
• Providing reception coverage at the Service Center and participating in administrative tasks within the administrative pool. 
• Coordinating local goods receipts and performing the related administrative processing in SAP.
• Managing Facilities-related activities (meeting rooms, reception, key management, mail handling, etc.).
• Providing general administrative support to various departments, including administrative preparations, database management, filing, and related activities.
• Supporting the local management and monitoring of the service vehicle fleet.
• Creating and modifying Elkeys (or access badges) that provide temporary access for subcontractors to Elia’s high-voltage substations.
• Supporting logistics follow-up for the Assets department and managing the local warehouse, including stock management, storage, and distribution of goods.
• Processing inspection reports from AIB Vinçotte.

• You hold at least an A2 diploma in a technical and/or administrative field, or you have acquired equivalent experience through your professional background.
• You enjoy working with computers and have a good knowledge of Microsoft Office. Knowledge of SAP is an asset. 
• You are accurate, detail-oriented, and well organized.
• You have a strong customer-oriented mindset.
• You are flexible and solution-oriented.
• You enjoy working as part of a team.
• You have an affinity for technical matters.
• You are willing to travel regularly to other sites within the area.

Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€10 per working day) and a bonus based on group results. 

Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family. 

Vacation: you will be entitled to 20 vacation days and 13 additional vacation days. 

Social fund: Year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs. 

Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop. 

Discounts: you will enjoy a 30% discount on your gas and electricity bill. 

Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket). 

Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. 

 Rue du Bosquet 37, 6180 Gouy-lez-Piéton