FM Sedibeng

1. Purpose of the job

 

• To ensure the integrity of financial data, identify and assess performance and risk and take or recommend business decisions and actions for the Sedibeng site.

 

1. Key Responsibilities

1.- Productivity

• Evaluate site performance against standards and assess the validity of any standard adjustments and initiate change process
• Assess the inherent risk for an under recovery and identify and recommend appropriate mitigating action to minimise the impact for the site
• Identify applicable short interval controls, initiate and monitor corrective actions
• Evaluate improvement, escalate root cause analysis, facilitate the decision making and implementation process
• Ensure alignment of site standards to the group standards
• Evaluate and present standard review changes with relevant supporting motivations which includes financial impact and ensure implementation
• Evaluate implementation of business unit actions and assess possible site impact and escalate as required
• Define Financial R&R's for non-financial managers [production and service departments]
• Develop plant management financial competencies / capability in plant
• Interpret results of productivity measurements, propose optimal practices for the site and measure the implementation and results thereof.

 

2.- Quality

• Ensure proper controls and processes and to manage the governance of the cost of quality on site
• Validate and approve of write offs [analysis of reasons]
• Review and manage impact of Non-conformance write offs and escalate to relevant stakeholders

• Escalate issues to the plant management team and other stakeholders [e.g. procurement, COE, Excise and customs]

• Review and sign off approval of cost of rework

• Assess and validate information, escalate and lodge complaint through the complaints process, track the progress of the process and the subsequent financial entries.

 

3.- Manage Budgets

• Validate master data for the site and escalate to the SRB for changes
• Provide the budget guidelines and framework for each business unit
• Consolidate and present the site budget
• Monthly manage the sites budget
• Evaluate site capital requirements in line with the 5-year plan and current business requirements
• Approve the release of the funds in the months budgeted for
• Assess the impact of the escalation of uncontrollable and controllable costs within the site and identify opportunities and propose mitigating actions to plant management to minimize the impact
• Consolidate and evaluate the forecasted financial performance for the site based on the current business climate
• Evaluate and approve the proposed RCCP
• Review and approve the overhead calculations
• Assist the site manager to compile the sites business plan [short and long term] present for approval and monitor the execution of the plan.

4.- Management Accounting

• Manage actual cost of materials on site
• Assist site manager to develop KPI dashboard for approval, evaluate the relevance of the KPI's dashboard and track performance
• Review and approve site master data and any proposed changes
• Consolidate, analyse and present the sites monthly financial results, provide relevant reasons for deviations and take appropriate actions
• Compile relevant information in an understandable manner for specific target groups
• Approve reconciled provision accounts, ensure relevance of the provisions made and or reversals
• Sign off on NPD financial inputs
• Participate in NPD project team and provide relevant inputs

 

5.- Financial Accounting

• Evaluate and ensure financial decisions comply with IFRS requirements
• Ensure that all financial statements comply to IFRS [if appropriate to the role]
• Sign off petty cash
• Escalate obsolete stock or fixed assets to plant management and FM Production as required
• Communicate obsolete stock and fixed assets to relevant COE's for possible re-allocation or write offs
• Escalate and tracking of long outstanding accounts payable issues to the hive
• Review relevant site ICC's monthly, identify mitigating controls and corrective actions  and provide feedback to plant management and obtain sign off. Where applicable escalate issues to COE
• Liaise with external auditors and relevant site stake holders
• Prepare information for input to Head office tax department for calculation
• Validate the correctness of tax journals in final trial balance [if appropriate to the role]

• Assess and validate information, escalate to COE's to lodge insurance claims through the claims process, track the progress of the process and the subsequent financial entries8.- Logistics and International logistics

• Ensure governance around routing costs i.e., inbound and inter plant.
• Evaluate the cost of export logistics costs models.
• Optimise financial allocation of logistics processes.

 

9.- Excise & Customs Management

• Escalate unresolved issues to the COE and Head Office indirect tax
• Review proposed changes to Excise governance SOP's and escalate
• Approve monthly excise reconciliation and submit to COE
• Identify gaps and request excise training
• Evaluate nature of price variances and escalate any deviations [excluding exchange rates] of foreign vendor purchase orders

• Sign off bond register

 

10.- Manage Corporate Governance & ICT

• Enforce financial, IT controls and Materials Control policies, procedures & SOP's in line with good corporate governance principles & practices
• Evaluate the adequateness of the IT governance structure, test the site survival kit and escalate to ICT department
• Ensure all the relevant legislations are complied with and escalated to plant management and COE for possible risk of non-compliance
• Ensure all the relevant financial legislations are complied with and escalated to plant management and COE for possible risk of non-compliance
• Manage business information systems [ICT, MRP and MES]
• Ensure all governance policies and procedures are updated and documents are available
• Participate in cross site audits and stock takes.

 

11.- Manage of Physical/Fixed Assets

• Ensure completeness, validity and accuracy of the site’s asset register
• Sign off on all physical asset disposals and ensure no assets on asset register have an impairment risk
• Sign off on all capitalised assets and verify validity of assets under construction
• Manage the capital funding and approval of capital and abnormal maintenance requests
• Manage small Capex funding and approval
• Ensure the sites total asset register is verified and validated annually
• Ensure that all Capital requests motivated on ROI is tracked until payback achieved and evaluate against original ROI motivation and explain deviations

• Ensure management and safe guarding of assets during installation and insurance risks are addressed

 

12.- Personnel Costs

• Ensure that the consolidated labour productivity tracker is valid and complete for the site with relevant variance explanations and actions
• Validate RCCP plans and advise on changes to meet labour productivity targets

• Investigate casual labour deviations for possible inefficiencies or changes to routings and implement corrective actions where required.

 

13.- Planning Production

• Evaluate cost of production plan presented and approve unplanned / unbudgeted costs Investigate and motivate the deviations from approved plan
• Liaise with master data, NPD, product costing and excise departments to ensure correctness of information [cost of trials / new product development and commissioning]

• Evaluate cost and challenge motivations of demurrage costs and transport claims, action taken and the reoccurrence thereof.

 

14.- Procurement

• Liaise with applicable business partner [COE procurement or Standards review board] and provide credible information to motivate changes to contracts and  outline agreements
• Evaluate ICC's and ensure effective mitigating controls in place for procurement noncompliance reoccurrences

• Sign off the completed scrap tender process and ensure compliance to the scrap tender procedure

 

15.- Manage Stock

• Ensure governance of overall stock management is aligned to corporate policy, evaluate deviations and ensure corrective actions or mitigating controls are in place [bulk, dry goods, bottled and engineering spares/ consumables]
• Manage the stock take process and frequency and evaluate and approve stock take variances after validation of reasons and identification of remedial action
• Evaluate the stock conversion cycle, investigate root causes and stock write off risks
• Ensure block stock managed proactively and possible write offs are escalated to the SC Finance COE
• Liaise with applicable business partners [COE SHREQ and SC Finance] and provide credible information to motivate provisions for write off's and write off
• Ensure governance of sub-contracting stock and stock process
• Approve the reconciliations and liaise with external auditors to provide stock roll forward reconciliation
• Review and approve the stock write off's and escalate to SC Finance COE
• Review and approve stock write off and escalate to the SC Finance COE
• Ensure excess loss is correctly processed and necessary escalation process followed
• Review the validity of the long-term stock models
• Monitor ZQM 22 reports, evaluate the root cause analysis, solutions and the preventative actions taken / planned.

16.- Manage Project/Change

• Provide financial information and support special projects
• Manage, facilitate and implement financial change interventions

• Tracking and validation financial benefits of Continuous improvement projects.

 

17.- Manage Administration

• Enforce financial policies, procedures & SOP's
• Manage time and attendance for the department
• Ensure adherence to the document storage protocol
• Prepare and submit reports
• Enforce and manage effective use of information systems
• Review and sign off SLA's

• Conduct meetings.

 

18.- Manage Business Strategy

• Validate the financial impact and affordability of the site business plan and ensure alignment to the SC strategy
• Develop the balanced score card to ensure that the execution of site business plan can be monitored.

 

19.- Manage Employee Relations

• Conduct / facilitate disciplinary hearings
• Manage discipline in own department
• Manage grievance process

• Monitor absenteeism, leave & sick leave

 

20.- Manage Performance

• Manage financial team performance and business partnering role
• Recruit and select employees
• Update and manage EPMS performance 
• Manage own performance and IDP
• Develop and manage IDP’S for employees / direct reports
• Mentor and coach employees
• Counsel employees on poor performance
• Manage records on "My HR".

 

21.- Collaboration

• Manage relationships with business partners
• Communicate business issues / results to plant management
• Engage in multi-level meetings

• Do and facilitate problem solving and review reasons for reoccurrence