Posting number: EV211207
Department: Board of Voter Registration & Elections
Job classification: Training Program Specialist
Posting type: Open
Categories: Administration, Community Services, Elections, Business, Communications, Community and Social Services
SummaryDo you have a passion for democracy and a talent for empowering others to excel?
Join us as a Training Program Specialist at the Board of Elections, where you’ll play an essential role in preparing our poll managers for success and ensuring the smooth and efficient operation of every election.
Welcome to the Board of Voter Registration and Elections, where we are not just an agency, but a dynamic force committed to excellence in democracy. As an award-winning organization, we pride ourselves on our relentless pursuit of improvement to better serve the voters in our community. A major way this is done is through the training of those who serve as poll managers. At the heart of our mission is an unyielding dedication to organizing elections with precision, fairness, and strict adherence to the law.
HIRING SALARY: $40,227 - $52,665 (Estimated Annual Salary)
Flexibility to work evenings and weekends as needed for training events and during elections.
OPEN UNTIL FILLED, APPLICATION REVEW BEGINS IMMEDIATELY
Examples of duties
This position involves duties performed in both an office and field environment, including:
- Assisting the Training Manager with the planning, creation, development, implementation, execution, and evaluation of training programs (both in-person and online) for poll managers, staff, board members, and/or internal staff. This includes coordinating and supporting all aspects of training logistics—before, during, and after sessions—such as arranging training spaces, scheduling, tracking attendance, managing passwords, preparing materials and supplies, and setting up and breaking down training sessions.
- Conducting in-person and/or virtual poll manager training sessions, while demonstrating strong public speaking and writing skills.
- Maintaining the county’s online poll manager training platform, providing prompt troubleshooting support, and ensuring accurate documentation from poll managers for county reporting and reimbursement purposes.
- Performing administrative tasks such as answering phones, emails, filing, data entry, and reviewing reports for accuracy and compliance with reimbursement requirements.
- Overseeing training checklists, preparing training materials and supplies, fulfilling supply orders, and maintaining inventory to ensure all necessary items are available for training sessions. Assisting with the distribution of materials and auditing training supplies to confirm all items are accounted for after each session.
- Participating in team and department meetings, as well as outreach events, and serving as a knowledgeable resource for other staff members.
- Attending meetings, conferences, workshops, and training sessions, and reviewing publications and audiovisual materials to stay current on principles, practices, and developments related to the role.
- Performing other duties as assigned.
- Bachelor’s Degree in Communications, Education, Political Science, or a related field preferred.
- Previous experience in training, team building/ group dynamics, or a similar role.
- Excellent communication and interpersonal skills, with the ability to engage and inspire a diverse range of audiences.
- Strong organizational and project management skills, with the ability to handle multiple tasks and meet deadlines.
- Proficiency in training platforms, content management systems, and Microsoft Office Suite.
- Ability to work both independently and collaboratively in a fast-paced environment.