Records Management Specialist

Posting number: 2026-03585

Department: Hidalgo County - District Attorney

Job classification: Records Management Specialist - Grade 08

Posting type: Open

Categories: Records Management

SummaryOversees and coordinates the comprehensive Records Management Program.  Monitors effective and economical controls over the creation, identification, maintenance, security, storage and destruction of County records; ensures compliance with State Law; manages, supervises and coordinates the activities and operations of the all the records. Examples of dutiesManages and participates in the development and implementation of goals, objectives, polices and priorities for the management of records and information. Monitors and evaluates the efficiency, effectiveness, and quality of recordkeeping practices throughout the office. Oversees inventory of County records.  

Studies and identifies departmental functions and the records series that document and support them. Oversees the development, update and approval of retention and disposition schedules for County records. Directs the approval and transfer of expired County records to destruction, according to statutory requirements.  

Maintains records of destruction. Maintains awareness of new developments and technology in the field of records management; and incorporates new developments as appropriate into programs. Develop and manage the records and information management program. Establishes policies and standards regarding operations and use of inactive records storage areas. Maintains awareness of new developments and technology in the field.  Performs other related duties as required. QualificationsOne academic year from an accredited college or university.

• Two (2) years of related experience may be substituted for one (1) year of education.

 Experience in records or archive management.
Certificates, Licenses and Registration:

Must have a current valid Texas motor vehicle operator’s license.
 
Must be able to be insured by the County’s insurance carrier. Supplemental informationPrinciples and procedures of records management and archival administration. Pertinent Federal, State and local laws, codes and statues applicable to records management.  Statutory requirements regarding access to public information. Electronic records. Principles and practices of program development and implementation. Records developments, current literature and information related to records management. Skills in organization and time management. Interpersonal relations. Computers and applicable software. Ability to communicate clearly and effectively, both orally and in writing. Ability to analyze departmental record keeping practices and recommend solutions. Communicate with all levels of County staff to maximize understanding and participation in records management program. Access documentation needs in all mediums. Assists in preparing records management policies, procedures, and manuals. Coordinate and monitor records management programs. Recommend and implement goals and objectives for providing records management services. Establish and maintain effective working relationships. Attentive to detail and accuracy. Working knowledge of the Internet, Microsoft Office and aptitude for learning other software. Proficient in both written and verbal use of English, spelling, grammar, and punctuation. Knowledge and skills in project management; analyzing policies and procedures, decision-making for efficiency and effectiveness. Effective file maintenance skills.