Hazard Mitigation Program Assistant (Emergency Management Program Specialist 1)

Posting number: 2026-06145

Department: Military Department

Division: Emergency Management

Job classification: EMERGENCY MANAGEMENT PROGRAM SPECIALIST 1

Posting type: Open

Categories: Accounting and Finance, Emergency Management, Grants Administration

Summary


Hazard Mitigation Program AssistantEmergency Management Program Specialist 1Camp Murray, WA
The Washington Emergency Management Division (EMD) is seeking a critical thinking, detail oriented, creative, positive, and motivated professional to join its Hazard Mitigation team. Under the supervision of the Hazard Mitigation Program Supervisor, this position is responsible for providing professional level emergency management and grants administration assistance in support of Washington's federally funded mitigation grant programs.   

As a part of the Washington Military Department, the EMD leads and coordinates mitigation, preparedness, response, and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment, and economy.

The state's Emergency Management Division is a civilian division of the Washington Military Department.  This is a civilian (non-military) position tasked with coordinating between state agencies, local jurisdictions, tribes, and federal partners to help EMD administer community resilience and natural hazard risk-reduction grants throughout the state.  

About the Washington Military Department
Protecting people is our passion.  At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise.  Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service.  We go home at night knowing that our day-to-day work supports activities that truly make a difference.  Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth ChalleNGe Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.



To learn more about the Washington Military Department, please visit: www.mil.wa.gov

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.  Examples of duties

Responsible to route, track, and maintain all assigned grant program documentation.

• Routing, tracking, and maintaining grant documentation, including applications and subgrantee reimbursement requests. 
• Ensure timely and efficient processing of submissions from state agencies, local jurisdictions, private non-profits, and tribal governments. 
• Receive, process, and transmit grant reimbursement requests and backup documentation to help ensure grant funds are disbursed in accordance with programmatic guidelines.   

Contracting and financial transaction support.  

• Work with Program Coordinators and the Contracts Office to draft sub-grant contracts and route contract documents through the execution process and to ensure grant contract documents accurately reflect the approved grant scope of work, budget and cost shares, timelines and special conditions.  
• Maintain payment processing and tracking system.

Federal and State report processing.   

• Compile, route and tracking subgrant progress reports to federal and state oversight agencies. 
• Assist Mitigation program with subgrant monitoring and closeout procedures.

Grant outreach and training assistance. 

• Assist with preparation and delivery of training seminars, technical workshops, and program outreach for onesie and remote events. 
• Develop announcement and scheduling methods for organizing seminars, workshops, and outreach events.  

Provide support to the State Emergency Operations Center (SEOC) when assigned during trainings, exercises, and activations.  

• Serve in an operational capacity in the SEOC and/or Disaster Field Office during emergencies and disasters.  

Qualifications

REQUIRED QUALIFICATIONS

Bachelor's Degree

Professional level experience in emergency management, financial management (grant, contracting, claims management, budgeting), training/education, public information/affairs, program/project management, environmental analysis/planning, civil/structural engineering, legislative affairs, and/or urban planning will substitute, year for year, for the education requirement.

Experience working in an emergency management organization at or above the Office Assistant Senior or equivalent level will substitute, year for year, for the education requirement.

DESIRED QUALIFICATIONS

Experience:

• Grants Management: Assisting in the development, negotiations, implementation, monitoring, and evaluation of grants for federal, state, local governments, and/or private entities.  

Skills, abilities, and competencies to:

• Analyze and apply complex and technical materials such as federal and state laws. 
• The ability to take action to learn and grow.  
• The ability to take action to meet the needs of others.  
• Utilize Microsoft Office Suite (Word, Excel, Access, PowerPoint, SharePoint, or similar programs) to develop documents in support of program objectives.  

Supplemental information
Compensation: Wage/salary depends on qualifications or rules of promotion.  

CONDITIONS OF EMPLOYMENT

Background Investigation:  Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.

Driver's License:

1. Valid to drive in the State of Washington. 
2. Must meet requirements of the REAL ID Act.  This is required for base access and will be required upon hire.  

Military Facility: Willingness to work on a Military Controlled Access Installation.  Camp Murray utilizes the Defense Biometric Identification System (DBIDS) for entry to the installation.  Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01).  This includes possession of an Enhanced Driver’s License, or other REAL ID Compliant Identification. 
Union Shop Provision: This position is represented by the Washington Federation of State Employees (WFSE).    

Work Hours: The standard work schedule is Monday through Friday, 8 hours a day, or a four-day per week schedule, 10 hours per day, with either Mondays or Fridays off.  The actual work hours will be established between the employee and supervisor and will start no earlier than 6:00am and end no later than 6:00pm.  

Telework: This position may be eligible for some telework.  The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference.  Reporting to the workstation for work activities and participating in in-person meetings is required.  

Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel: Requires the ability and willingness to independently travel throughout the state, sometimes overnight, to attend meetings and conduct public outreach and training. 

** HOW TO APPLY ** 

Applications for this recruitment will be accepted electronically via www.careers.wa.gov.  It is very important that the "Work Experience" and "Supplemental Questionnaire" portion of the application is completed in as much detail as possible. 

In order to be considered for this opportunity, please include the following with your online application: 

• An attached Resume outlining your experience to date. 
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.  
• Contact details for a minimum of three (3) professional references.  Please include at least two (2) past/current supervisors, one peer and/or subordinate, if applicable.  For each reference include the following: 

• Name
• Professional Title
• Working Relationship
• Daytime Phone Number
• Email Address 

NOTE: This information may be entered in the "References" section of the online application or can be an attached document.

** A resume will not substitute for completing the "work experience" section of the application.

Incomplete applications may disqualify you from eligibility for the position. You must ensure all application areas, including supplemental questions, are completed in full.  

This recruitment may be utilized to fill additional Emergency Management Specialist 1 vacancies within 60 days after the recruitment closing date.  

If you have questions about the application process or this recruitment, please email Mistina Venesky at mistina.venesky@mil.wa.gov

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: mistina.venesky@mil.wa.gov, Call: (253) 512-7389, or 711