Data Management II - Hybrid

Posting number: AAA-09129-072126

Department: Department of Personnel & Administration

Division: Executive Director's Office

Job classification: Data Management II

Posting type: Open

Categories: Administration, Human Resources, Management, Executive Management, Miscellaneous, Human Services, Project Management, Organizational Development, Business, Program Management

Summary

Department of personnel & administration core values: Inclusivity. Contributing to and maintaining a consciously unbiased environment where everyone feels welcomed, respected, and valued as individuals while building a Colorado for All. Service. Being helpful, useful, timely, and efficient in our actions, results, and communications. Teamwork. Collaborating with and empowering each other to achieve success. Integrity. Being honest and fair in our work and relationships. Responsiveness. Engaging and following through in a way that promotes respect, energy, creativity, and adaptability. Transparency. Operating with accountability, clarity, and ethics in a way that builds and sustains trust.

This position is only open to Colorado state residents.

NOTE: This posting may fill more than one vacancy.

Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado

To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video What Happens After You Apply

Colorado for All Philosophy: Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.

The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.

DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions.  At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.

If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.

 

Good Government Starts Here! 

 

Why We Want You:

We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.

What You'll Get From Us:

In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the  Benefits Overview video for details on the benefits offered to employees.

Medical plans. Dental plans. Vision plans. Short term disability and optional long term disability. Life and a d and d. Pera retirement plans. Eleven paid holidays. Generous annual and sick leave. Excellent work life programs

Examples of duties

As the Statewide Human Resources Analytics specialist, this position is responsible for monthly processes, straightforward projects, and data driven assignments as directed by the supervisor. The position is responsible for obtaining, checking, preparing, and populating confidential departmental and statewide data from multiple sources into existing databases and reports. 

The position is responsible for ongoing data management for established processes, and performing ad hoc data requests as needed. This involves defining needs, collecting and cleaning data, and mining and analyzing data to produce reports or responses, as well as maintaining databases to support the data needs of section staff. Position is responsible for managing documentation of processes performed by the unit.

A summary of the duties and responsibilities will include, but are not limited to, the following:

Routine Data Processes:

• Performs intermediate level data procedures of established processes with documented, or mostly documented guidelines and steps, handling much of the unit’s routine, non-complex monthly reporting processes with a focus on process improvement and efficiency building. 
• Data procedures as assigned may be related to benefits enrollment, vacancy assessments, employee salary range penetration, etc. 
• This position must acquire a solid understanding of the statewide data resources utilized by the unit including, but not limited to the State’s payroll & benefits administration systems, state pay plans, employee data warehouse, the unit’s statewide workforce data, etc.
• Assist in performing quality control checks on database material and deliverables of peers. 
• Manage data and organize sources into integrated data query systems.
• Leverage the knowledge acquired to assist with navigating the data management impacts due to an upcoming transition to a new state payroll system, preparing for changes that will be necessary to continue the unit duties, seamlessly.

HR Analytics:

• Query data from statewide data sources and complete a variety of data requests and Colorado Open Records Act (CORA) responses related to workforce information. 
• Keep current on State HR and data system structures, processes, and procedures. 
• Minimally design and/or assist with the design of data systems and analytical processes necessary to generate accurate and adequate reporting stemming from new business needs. 
• Contribute to the development of the annual workforce report. 
• Perform other ad-hoc requests as assigned. 
• Work with a number of large relational databases to extract, clean, and analyze meaningful data.

Data Management Projects:

• Independently develop methodologies for standard analyses with known or currently understood issues. 
• Work with different entities to streamline the data transfer process between DPA, OIT, and institutions of Higher Education, as necessary. 
• Assist with duties related to HRIS and the State’s Step Pay Program to ensure accurate, valid, and consistent data and reporting. 
• Assist Analytics Supervisor by delivering data summaries for inclusion in management dashboards if needed. 
• Design and maintain surveys within Google forms, or similar programs if needed. 
• Assist with Excel training classes offered to department personnel. Work with internal staff (analytics, budget, and accounting) to formulate, investigate, develop, and implement improvements to processes related to the Department's workforce or payroll data.

Documentation & Administration:

• Serve as the primary contact on network and Google drive organization and maintenance. 
• Additionally, lead the unit’s Standard Operating Procedure (SOP) inventory, by performing light document control procedures and initiating routine SOP maintenance efforts across the unit. 
• Train unit members on how to properly initiate revisions, publish new versions, properly archive, and update the SOP inventory in the FSU process document log.
• Assist with building a unit toolkit of information covering the unit's overall datasets and utilized data fields, including the alignment and cross-referencing of all standard operating procedures generated by the unit, core functional duties and the datasets themselves.

Qualifications

*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

This position is advertised in line with the Governor’s executive order (Executive Order 2022 015) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences.

Residency Requirement: 

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

Class Code & Classification Description:

H1D2XX
Data Management II

Minimum Qualifications:

Experience Only:
At least five (5) years of relevant experience in data management and analytics

OR

Education and Experience: 
A combination of related education and/or relevant experience in data management and analytics equal to at least five (5) years.

The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:

• Previous State Service related to the work assigned to the position
• Fluency in Google and Microsoft Office Suite (Excel, Word, Access, PowerPoint), ability to quickly learn and use other platforms, and familiarity with VBA and/or SQL programming.
• Ability to demonstrate professionalism while providing exceptional customer service. 
• Ability to drive projects/issues to completion.
• Exceptional communication skills which include the ability to adapt verbal and written communication style, both formal and informal, to various situations and all levels within the organization.
• Demonstrated ability to independently identify and analyze issues and develop appropriate solutions and plans of action.
• Strong organization, prioritization and self-motivation skills demonstrating a strong work ethic and accomplishes job assignments in a timely manner setting enhanced objectives for self.
• Experience analyzing trends and metrics to support the development of solutions, programs and policies.
• Strong planning skills; attention to detail; productive without compromising quality.  
• Ability to work under tight deadlines and adapt to changing priorities. 
• Effective interpersonal and relationship building skills with all levels of the organization. 

Conditions of Employment:

• A pre-employment criminal background check will be conducted as part of the selection process.

Comparative Analysis Process
The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.

Appeal Rights:

 An applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website,https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Supplemental information

Employment Philosophy: The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.

Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal heather.siegal@state.co.us