Leesburg, VAFull TimeExecutive54k–91k USDPosted Yesterday
Posting number: 26-00243
Department: MH Substance Abuse & Developmental Services
Job classification: Operations Assistant / Grade 116
Posting type: Open
Categories: Mental Health, Community and Social Services, Database Administration
SummaryThe Loudoun County Department of Mental Health, Substance Abuse and Developmental Services is seeking a talented and motivated individual to serve as an Operations Assistant. In this role, you will work with a trusted and reputable team that has a history of success connecting individuals and their families with person-centered, recovery-oriented services and supports.We welcome new teammates who approach their professional careers with enthusiasm and dedication to our diverse and fast-growing county. Come be a part of something that matters. Examples of dutiesThe Operations Assistant provides sophisticated administrative support to the Medical Director of the department. This position serves as a central point of coordination for scheduling, communications, travel, meetings and organizational record keeping supporting effective operations.
Key Responsibilities:
- Calendar Management - Schedule meetings, manage deadlines and maintain daily calendars in a fast-paced work environment.
- Document Production - Generate correspondence, presentations, reports and briefs using advanced Microsoft Office skills, while maintaining confidentiality of sensitive information.
- Inquiry Response and Information Gathering - Receive and direct inquiries by developing a broad understanding of County departments and policies, conducting research and liaising with staff and stakeholders.
- Meeting Organization - Compile structured agendas, create and assemble reference documents, take detailed notes, capture decisions and action items, and monitor the progress of tasks to ensure follow-up and completion.
- Travel Coordination - Coordinate conference registrations, reserve hotel accommodation and arrange transportation while maintaining accurate financial documentation.
- Event Coordination - Secure event venues, coordinate catering, set up audio/visual technology, and provide other logistical supports.
- Exhibit exceptional integrity and responsibility in the execution of daily tasks.
- Handle confidential and sensitive material with discretion and sound judgment.
- Demonstrate excellent written and verbal communication skills with keen attention to detail and grammar.
- Excel at multi-tasking and thrive in a fast-paced, continuously evolving work environment.
- Collaborate easily with executives, board members and elected officials.
- Demonstrate flexibility and a strong customer service orientation.
- Develop strong working relationships with staff and stakeholders.
The Operations Assistant supporting the Medical Director will typically work Monday through Friday, from 8:30 AM to 5:00 PM and will be based in Sterling, Virginia. Previous experience working in a hospital or other healthcare setting and familiarity with electronic health record (EHR) systems is preferred.
QualificationsHigh School diploma or equivalent; four (4) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.
Preferred Skills:
- Advanced proficiency in Microsoft applications, including Microsoft Outlook, Word, PowerPoint, Excel and SharePoint.
- Previous experience working in a government, healthcare, or human services setting.
- Previous experience working within electronic health record (EHR) systems.