Administrative Assistant

This position is pending contract award.  The anticipated start date is November 1, 2026.

Description:

Responsible for providing high‑level administrative assistance to the Program Director (PD) and Deputy Program Director (DPD). This role researches and compiles data, develops reports, completes special projects, and supports coordination of planning activities across the business.

What you will be responsible for:

• Manage the Program Director and Deputy Program Director’s calendar and independently schedule appointments. 
• Screen incoming calls and correspondence; respond independently when appropriate. 
• Prepare memorandums and written communications. 
• Direct preparation of records such as agendas, notices, minutes, and resolutions. 
• Serve as a custodian of documents and records. 
• Maintain organizational files and records. 
• Communicate on behalf of the Program Manager and Deputy Program Director with internal stakeholders. 
• Perform all other administrative related duties as assigned. 
   

What you will need to be successful in this role:

• Associate’s degree (A.A.) or equivalent from a two‑year college or technical school; or four years of related experience/training; or an equivalent combination of education and experience. 
• At least 2 years of experience is preferred.
• Typing proficiency at 60 wpm. 
• PC literate with proficiency in Word, Excel, and PowerPoint. 
• In order to access the Fort Rucker site, U.S. citizenship is required.

The rewards of your career at AAR go far beyond just your salary:

• Competitive compensation 
• Comprehensive benefits package including medical, dental, and vision coverage 
• 401(k) retirement plan with company match 
• Generous paid time off program 
• Professional development and career advancement opportunities

Physical Demands / Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach, and move about the facility. 
• The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment. 
• This position is in-office and is not eligible to work hybrid or remote.

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AAR provides accommodation in accordance with applicable laws through all stages of the hiring process. If you require accommodation for any part of the application and/or hiring process, please advise Human Resources.