Posting number: 08697
Department: Public Works
Job classification: Program Manager
Posting type: Open & Promotional
Categories: Public Works, Utilities
SummaryThis is professional work directing the Bureau of Utility Operations Asset Management Program.
NATURE AND VARIETY OF WORK
The occupational field of program management involves directing or carrying out assignments related to the Asset Management Program with the Department of Public Works Bureau of Utility Operations; including oversight, implementation, management and administration of the Utility Operation Asset program. This position will be responsible for collaboration with the Asset Management Consultant team to set up governing documents, workflow and policies, involve in all phases of implementation, ongoing administration, and inventory and assess the condition of physical assets, integrating and ensuring accessibility of the collected data, and analyzing this data to enhance operational costs and efficiencies. This position is dedicated to implementing and advancing the utility's Infrastructure Asset Management Programs. The role involves a comprehensive range of activities to ensure effective management and optimization of physical assets. This role will oversee all preventive and corrective maintenance, inventory control particularly within VueWorks (CMMS), supervise the CMMS and Vibration teams and work closely with the maintenance technicians and ensure effective operation of all water and wastewater plant equipment and infrastructure. This field of work is distinguished from management-support functions such as personnel, budgeting or other administrative-type tasks which are designed to facilitate the activities of other employees providing direct services.
An employee in this class utilizes knowledge of a wide range of asset management principles including service level of agreements, lifecycle considerations, root cause analysis, and triple bottom line decision making regulations and procedures in planning, organizing, directing and evaluating programs and/or contracts. Assignments will also require knowledge of inventory management to oversee CMMS administration and Vibration program to ensure accurate consistent asset and inventory data, including standards for inventory processes such as part setup, supplier information, and reorder methods. The employee will direct and monitor the spare parts and inventory programs, ensuring effective usage, replenishment performance, and full integration of PMs, work orders, safety documentation, and asset hierarchies within CMMS. Establish training requirements for asset management, CMMS usage and data governance, supporting accurate data entry and consistent system practices. Budget monitoring and preparation by estimates for labor, materials, cost, and duration of maintenance activities for both internal and external resources, adjusting maintenance activities, and optimizing resource allocation.. The employee independently plans and carries out all aspects of the Asset Management program including development, implementation, and evaluation of Asset Management and data and advising higher-level management of program status and achievements. The work is performed in an office environment, Pumping Station, Water & Wastewater Treatment plants, and confined spaces.
Examples of dutiesEXAMPLES OF DUTIES AND KNOWLEDGE, SKILLS AND ABILITIES: (May not include all duties performed)
Develops Key Performance Indicators to determine program effectiveness.
Develops policies and procedures related to the Asset Management Program.
Demonstrated experience with CMMS, including inventory, work order, and asset management
Ability to diagnose equipment malfunction and perform root cause analysis with recommended effective solution based on reliability maintenance concepts and principles.
Knowledge of planning, scheduling, inventory control, SOP development, and budgeting
Direct experience with pumps, motors, electrical equipment, and mechanical repair tools
Mastery of problem-solving frameworks such as the 5 Whys, Fishbone (Ishikawa) Diagrams, Fault Tree Analysis (FTA), and Failure Mode and Effects Analysis (FMEA), participating in or leading failure investigations on rotating equipment, structural components, or fluid systems
Experience in wastewater facility maintenance and familiarity with NPDES and air permit requirements
Knowledge of preventive maintenance best practices, mechanical systems, and electrical equipment
Ability to perform site walks, inspections, and field planning in confined spaces, heights, and environments containing fumes, gases, and chemicals
Ability to review technical drawings, blueprints, P&IDs, one-line diagrams, schematics, and specifications for planning and troubleshooting
Effective communication, technical problem-solving, and organizational skills
Exercises direction over lower-level professionals and other employees by assigning work, furnishing advice and instructions, and reviewing completed assignments.
Develops and administers contracts, which may include preparing requests for proposals (RFP's), advertising, reviewing bids and proposals, contract preparation and processing, contract fiscal monitoring, administration of funds, and oversight of contractor performance.
Maintains liaison with contractors, funding sources (e.g., State or Federal), and other government agencies to plan and design projects; reviews plans or changes and amendments to plans, and develops and implements systems for fiscal management of funds.
Analyzes, adapts, and/or implements departmental or agency operating and administrative practices and procedures related to records management, forms used, reports generated, and various other phases of program organization and administration.
Facilitates or expedites recommendations and innovative strategies to address and correct BUO asset-related problems and issues by providing background information and data to appropriate groups. Develops, implements, and manages all aspects of the BUO Asset Management program.
This includes ensuring that all asset hierarchy, asset data, conditions, PM and CM programs, inventory, and critical spare parts are correctly set up in the CMMS system.
Responsible for asset management of BUO assets.
Determine best practices for equipment type and replacement schedules.
Evaluates new equipment proposed by CIP project, vendors, and manufacturers related to the water and wastewater treatment, collection, and distribution systems, and tests integrations with other County systems and performance requirements.
Responsible for quality assurance and quality control of data within the CMMS system to ensure data is complete, accurate, and reliable.
Manage daily, monthly, and annual reviews to ensure KPIs are met and in compliance.
Provides routine technical support for mechanical-related design and construction on CIP and internal projects.
This includes and is not limited to reviewing design documents and presenting BUO in CIP projects, evaluation, and resolution of mechanical equipment malfunction issues.
Create and design PM guides, auditing PM programs and frequencies, custom-configured reports and forms, and workflows in support of all functions within BUO .
The work involves talking with and understanding the problem or design criteria in order to obtain necessary information and provide reports and recommendations
Develop and provide training for the Asset Management Program and CMMS. Initiates, coordinates, or contributes to such special events as workshops, professional and press conferences, seminars, and public hearings.
Performs related duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of laws, rules, and regulations which apply to provisions and limitations of programs to which assigned.
Thorough knowledge of the principles, practices or techniques of program development, implementation, management and evaluation. Knowledge of the general principles of procurement, contract management, and personnel administration, as required.
Knowledge of Federal and/or State grant funding requirements and regulations, as required.
Skill in leading assigned employees, providing instruction, and reviewing their work.
Skill in explaining and defending ideas and positions, both orally and in writing, and in persuading individuals and groups to support assigned program activities or decisions.
Ability to conduct analytical studies and make recommendations concerning effectiveness, efficiency, and productivity of assigned program(s).
Ability to deal tactfully, effectively and equitably with people.
Ability to attend meetings or perform work at locations outside the office if necessary.
Working knowledge of water and wastewater treatment plants and collection/distribution infrastructure.
Competent in methods and techniques of data collection and statistical analysis. Working knowledge of financial data analysis, billing practices, and the principles of revenue collection.
Experience coordinating and conducting training on new software, while managing a team’s response to change when accommodating emerging technology.
Familiarity with federal, state, and local regulations applicable to utility projects.
Experience with principles of supervision, training, and evaluation.
Ability to coordinate between multiple municipal departments and achieve positive outcomes for developing programs, such as Asset Management Program.
Ability to plan and coordinate routine maintenance and testing of Water and Wastewater equipment and infrastructure.
Ability to communicate effectively, both orally and in writing, with internal and external stakeholders.
Experience defining key performance indicators, measuring current benchmarks appropriately, and analyzing trends in performance.
Understanding of the relationship of the systems and data within the application portfolio and with other integrated systems such as VTScada, VUEWorks (CMMS) and Esri GIS.
Understanding of construction activities related to Water and wastewater treatment plants, pumping stations, mechanical, electrical, and
Instrumentation equipment, right of way and construction change management.
Note: The Department requires this role to have a CDL (DOT) driver's license, which is a Class B or Class A.
Note: This is a safety-sensitive position.
Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. Supplemental information1) Two (2) years of Supervisory Experience
2) Experience with Procurement and contract management
3) Knowledge of water and wastewater treatment plants
4) Experience with billing practices and principles of revenue collection
5) Experience with VTScada, VueWorks (CMMS), Esri GIS, and similar integrated systems