Posting number: 54592
Department: Family & Community Services
Division: Finance & Management Services
Job classification: Procurement Specialist 1
Posting type: Open
Categories: Clerical & Data Entry, Miscellaneous, Purchasing, Customer Service
SummaryCome join the State of Alaska!
This job class uses Competency Based minimum qualifications (MQs). Please read the
Competency Based MQ instructions below to learn more.
The Department of Family & Community Services is recruiting for a Procurement
Specialist 1/2 in Juneau!
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
What You Will Be Doing:
This position primarily orders equipment and services from standing State contracts. It also serves as the Department property officer, coordinating property inventory and managing the department’s many fleet vehicles. Attention to detail is crucial, as duties require entering transactions into the State’s integrated accounting within IRIS.
While experience with IRIS is an advantage, it isn’t a requirement. Training on both IRIS and procurement will be provided.
Formal training, mentoring, self-study, and on-the-job experience will bring you to full proficiency in all areas of procurement.
Mission and Values/Culture:
The mission of the Department of Family and Community Services is to provide support, safety, and personal well-being for vulnerable Alaskans. This role is critical as the procurements that this team will be administering directly support the department's mission. Our team prides itself on its quality, cohesiveness, flexibility, and commitment to the mission of our department. We expect and hold each other to a high level of professionalism, including individualized skills development for each team member. We strive to encourage each other, challenge each other, share knowledge and perspective, cross train, and diversify our skillsets. As a team we developed our core values, which include customer service, consistency/accuracy, and teamwork; all of which contribute to the success of our department.
Benefits of Joining Our Team:
Our procurement team is committed to continuous improvement, adopting industry best practices, and supporting employees in developing career paths best suited for their professional interests. This position offers a collaborative and appreciative work environment that welcomes both individuals who prefer to become long-term experts in their role and those who aspire to advance their careers.
The State of Alaska’s Procurement Specialist series has a well-defined career path starting from Procurement Specialist 1 through Procurement Specialist 5. Experience in procurement is also a key prerequisite for the Contracting Officer job series and can be applied toward qualifying for the Administrative Officer job class.
This position offers paid leave accrual, paid holiday leave, health, vison, and dental plan, and participation in the State of Alaska’s SBS retirement program. For an overview of all the plans offered by the Division of Retirement and Benefits see https://drb.alaska.gov/help/plans.html for additional information.
The Working Environment You Can Expect:
Our offices are located on the fifth floor of the Court Plaza Building on Main Street in downtown Juneau, offering exceptional mountain and waterfront views. The building is conveniently situated within a short walking distance of numerous restaurants, shops, and public transportation options.
Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:
- Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
- Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
- Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods
To view the general description and example of duties for the position please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs
If you can imagine yourself in this role, we encourage you to apply!
Examples of dutiesCompetency Based Minimum Qualifications Instructions
This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.
Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.
Any combination of education and/or experience that provides the applicant with competencies in:
- Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. (P/S 1-2)
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail. (P/S 1)
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. (P/S 1-2)
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. (P/S 1-2)
- Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations. (P/S 1)
- Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions. (P/S 2)
- Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess. (P/S 2)
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
At the time of the interview, please provide the following:
- Include your two most recent performance evaluations.
- Submit transcripts if using education to meet minimum requirements.
Supplemental Questions
For your application to be evaluated you must answer the Supplemental Questions.
The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant's level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The proficiency levels are Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency for each competency listed in the supplemental questions.
You must also complete the “References” section in the application. In the reference section please provide contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job competencies, in which one (1) of the three (3) references must be a current or former direct supervisor.
Please read the below information carefully. This applies to your application submission.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
NOTE: The State of Alaska does not provide VISA Employer sponsorships.
RECRUITMENT SCOPE: This position is open to Alaska Residents.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
EEO STATEMENT:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Supplemental informationWORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.
For specific information in reference to the position please contact the hiring manager:
Laureen Larsen
Talent Acquisitions Specialist
907-334-2457