Evaluation Supervisor DPP

Posting number: 201905407

Department: |Department of Property & Procurement- STT|

Job classification: Evaluation Supervisor DPP

Posting type: Open

Categories: Management

DEFINITION 

Under the general supervision of the Assistant Commissioner and/or Deputy Commissioner of Procurement, an employee in this position performs highly professional work that involves the evaluation of bids and proposals, thereby developing specifications for evaluations. 

The Evaluation Supervisor is primarily responsible for planning, organizing, directing, and supervising the management of bids/proposals and evaluations and must be familiar with Virgin Islands Rules and Regulations affecting the procurement process. This position requires a confidential relationship to a policymaker. 

DUTIES (NOT ALL INCLUSIVE) 

Conducts and directs meetings involving the evaluation of invitation for bids and requests for proposals, etc. to make sure that bids and proposals are in accordance with established standards. 

Plans, prepares, and makes recommendations on policies, standard procedures, etc., for use in governing the bids and evaluation process. 

Communicates to evaluation committee the rules and regulations governing the process and must ensure that bid participants are in compliance with standards defining the evaluation process. 

Enforces the rules and regulations of the Government’s bidding process to safeguard the integrity of the process.  

Monitors all phases of activities to ensure compliance with federal and local laws.  

Plans, prepares, and make recommendation on policies, standard procedures, federal requirements, and requests of the government’s procurements.  

Communicates on behalf of divisions/programs with relevant stakeholders.  

Provides informal and formal training related to procurement processes and procedures.  

Examines and verifies correctness of or establishes authenticity of records. 

Reviews, and process requisitions in the government’s systems of records, to include departmental obligations of funding set asides for the bidding process.  

Serves as a rating member on the government’s evaluation committee when appointed by the Commissioner for bid selections, contract awards, and all related functions.  

Reviews justification letters, vendor supporting and confidential/proprietary/patented documents, vendor quotes, and justification for payment to vendors.  

Collects vendor documents, and all other pertinent documents to support contract awards.  

Safeguards vendor bids/proposals and all proprietary/patented/confidential documents.  

Writes reports detailing daily, weekly and monthly activities; and keeps immediate supervisor informed on work activities. 

Performs other related duties as required. 

MINIMUM QUALIFICATIONS 

Bachelor’s degree in Business Administration, Public Administration, Criminal Justice, or a related field with major coursework in purchasing and four (4) years of progressive work experience in contract management, evaluations, or procurement.  

FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION 

Knowledge of department policies, procedures, rules, and regulations governing the operation of the Evaluation procedures and processes. 

Skill in communicating clearly and effectively in English, including writing clear and concise documents.  

Skill in organization, time management, reasoning, and critical thinking.  

Skill in computer operation and its software and application such as Microsoft suit, access and excel programs. 

Ability to develop, update and/or edit policy and procedures.  

Ability to interpret and explain policies and procedures relating to purchasing from the Government central stores and mail/ courier services.  

Ability to make independent decisions based on knowledge of policy and facts.  

Ability to make oral public presentations and facilitate meetings. 

Ability to comprehend, analyze, and research problems of a complex nature and make recommendations.  

Ability to work in a fast- paced environment and multitask while meeting specific deadlines.  

Ability to interpret, explain, and apply a variety of policies, laws, and regulations relating to the evaluation of bids. 

Ability to establish and maintain effective working relationships with co-workers and all other persons contacted in the course of work. 

Ability to analyze and evaluate the operations of the Committee and to recommend action for promoting greater efficiency and effectiveness. 

FACTOR 2- SUPERVISORY CONTROLS 

Supervision is received directly by the Deputy Commissioner of Procurement who periodically reviews work in- progress and upon completion provides technical assistance on complex contracting documents. The incumbent works independently with little or no supervision.  

FACTOR 3- GUIDELINES  

Guidelines include departmental guidelines and procedures. The incumbent is expected to use knowledge acquired through training and experience in making independent decisions. 

FACTOR 4- COMPLEXITY  

Work includes exercising independent judgment in the handling of complete procurement transactions and interrelationships between user agencies, approving agencies and vendors. While maintaining and analyzing bid packages, and more applicable to the department's daily operations. 

FACTOR 5- SCOPE AND EFFECT 

The purpose of work is to analyze requisitions and all supporting documents for purchases, recommending bid packages, enforcing competitive procedures in accordance with established legal and procedural requirements, and communicating with vendors.? 

FACTOR 6- PERSONAL CONTACTS 

Personal contacts are vendors, co-workers, supervisors, heads of agencies and boards, employees of government and other administrative officials within and outside of the organization. 

FACTOR 7- PURPOSE OF CONTACTS 

Contacts are made to maintain policies and procedures that are fair, open, and compliant with local and federal laws.? 

FACTOR 8- PHYSICAL DEMANDS 

Works is primarily sedentary and requires little physical effort.? 

FACTOR 9- WORK ENVIRONMENT 

Work is an office setting and may require some offsite travel.?