Chief Financial Officer - EXEMPT

Posting number: 201905409

Department: |Department of Health- STX|

Job classification: Chief Financial Officer

Posting type: Open

Categories: Accounting and Finance

SummaryUnder the general supervision of the Commissioner/Agency Head, an employee in this class performs highly responsible administrative, personnel, fiscal and payroll managerial functions for a department or agency. The Chief Financial Officer (CFO) is an executive level position responsible for maintaining the organization's financial integrity while providing both operational and strategic support to the Government of the Virgin Islands (GVI). Functions within a broad framework of existing policies, laws, rules, and regulations.

This position requires participation in the formulation and determination of policies, programs, and priorities of the administration applicable to the department and consistent with the law.

This position requires a confidential relationship to a policy-making official.
Examples of dutiesProvides leadership, guidance, technical expertise, and team coordination to implement strategic initiatives in fiscal management, budget analysis, financial reporting, fiscal control, auditing, and payroll operations.

Manages internal fiscal personnel in preparing financial information needed for fiscal reporting and budget hearings and analyzing budget requests.

Supervises personnel engaged in maintaining accounting records.

Provides direction, general technical, and administrative oversight to division staff, including setting goals, priorities, and deadlines in accordance with planning objectives.

Oversees the management of the department’s financial processes and systems, including business planning, budgeting, forecasting, and negotiations.

Develops policies and procedures for fiscal services and ensures compliance with applicable codes and rules governing fiscal operations.

Prepares and presents financial and specialized reports as needed.

Fosters effective stewardship of public funds and safeguards fiscal integrity through effective controls.

Provides financial information including impact statements, expenditure projections, variances in expenditure levels, and operation costs, to the Legislature, governmental agencies and other interested parties.

Develops and prescribes forms and procedures for presenting budget requests within the department.

Coordinates and performs quarterly and year-end closing of the ledgers, including extracting reports and reconciling funds.

Reviews audit compliance and ensures necessary corrective actions are implemented.

Creates reports, queries and spreadsheets to gather, analyze, and present departmental information.

Builds collaborative relationships with other departments to stay informed about new initiatives, processes, and procedures.

Manages and supervises employees, including scheduling, assigning, and evaluating work, training in all facets of work, quality control, and decisions impacting the pay, status, and tenure of others.

Oversees special projects and serves on committees or task forces designed to improve divisional and/or enterprise-wide economy and efficiency.

Acts as liaison with various government agencies to facilitate information sharing.

Attends meetings, training courses, and conferences as required.

Monitors legislation with potential impacts on financial operation.

Serves as Assistant Custodian of Departmental Petty Cash / Imprest Fund, and other funds.

Prepares documentation related to personnel and payroll actions for review and approval.

Performs other related duties as required.
 
 
QualificationsMaster’s degree in Business Administration (MBA), Accounting, Finance, or a related field with twenty-one (21) credit hours in accounting and/or finance supplemented by five (5) years of supervisory experience in financial management, fiscal management, budgeting, auditing, or a related area.

                                                                                                           OR

Bachelor’s degree in Business Administration or Management, Accounting, Finance, or a related field with twenty-one (21) credit hours in accounting and/or finance supplemented by seven (7) years of supervisory experience in financial management, fiscal management, budgeting, auditing, or a related area.
Supplemental informationFACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of the laws, rules, regulations, policies, and procedures governing fiscal management in the Government of the Virgin Islands (GVI).
Knowledge of the Accounting Manual procedures for the GVI.
Knowledge of program budgeting, fiscal analysis, and accounting systems.
Knowledge of principles and techniques of organization, management, supervision, and administrative methods.
Skill in computer operating systems and software applications, including Microsoft Office, Excel, and other HR systems.
Skill in professional customer service.
Skill in organizational and time management.
Skill in identifying, researching, and compiling information.
Skill in interpreting, analyzing, and explaining policies and procedures.
Skill in making independent, sound, and timely decisions.
Skills in critical thinking and problem solving.
Skill in strategic planning and risk management.
Ability to analyze budget problems and make appropriate recommendations.
Ability to work as a member of a team, accept recognition, and constructive criticism.
Ability to work independently and exercise sound judgment.
Ability to prepare and deliver presentations.
Ability to maintain highly sensitive, confidential information and data.
Ability to effectively demonstrate negotiation and facilitation skills.
Ability to work after hours and on weekends at unit events if necessary.
Ability to analyze, interpret, and prepare complete budget documents, records and reports.
Ability to coordinate multiple fiscal and accounting activities.
Ability to plan, organize, direct and evaluate the work of technical staff to foster high morale and productivity.
Ability to communicate, both orally and in writing, and to translate financial terminology in terms understandable to non-technical individuals.
Ability to use modern office methods, techniques and equipment.
Ability to work under pressure with stringent deadlines.
Ability to establish and maintain a cooperative working relationship with employees, officials, other agencies, and the general public.

FACTOR 2- SUPERVISORY CONTROLS
Work is supervised by the Commissioner/Agency Head who gives general instructions. Incumbent is expected to work independently. Work is reviewed for compliance and adherence to established guidelines, policies and procedures, and standard regulations.

FACTOR 3- GUIDELINES
Guidelines include the applicable laws, departmental rules and regulations, policies and procedures, and financial standards governing fiscal management in the Government of the Virgin Islands (GVI). FACTOR 4- COMPLEXITY Work consists of a wide range of projects in support of the agency fulfilling its mandate. Incumbent is expected to exercise judgment and independence within the major duty areas.

FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to provide financial management and accountability through the proper financial planning and interpreting local and federal policies and programs functionality.

FACTOR 6- PERSONAL CONTACTS
Contacts are supervisor(s), vendors, employees of government and other administrative officials within and outside of the organization surrounding all financial matters.

FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to research, explain, persuade and implement various financial policies within the agency via telephone, meetings, conferences, and written correspondence.

FACTOR 8- PHYSICAL DEMANDS
Work is primarily sedentary but includes some walking, standing, climbing, bending, and carrying of light objects, as applicable to the day-to-day operations of the department.

FACTOR 9- WORK ENVIRONMENT
Work is performed in an air-conditioned office setting with some disagreeable conditions and may require occasional travel to offsite locations. The work environment is professional, fastpaced, and deadline-driven, and may occasionally involve handling absentee replacement duties on short notice.