Posting number: 54645
Department: Alaska Court System
Division: Fairbanks In-Courts
Job classification: Court Supervisor 4 (Alaska Court System)
Posting type: Open
Categories: Clerical & Data Entry, Court Administration, Legal, Miscellaneous, Customer Service
SummaryThe Fairbanks In-Court Division of the Alaska Court System (ACS) is accepting applications for a Court Supervisor 4 (salary range 15). This position is responsible for the management and supervision of the Fairbanks in-court clerk department and manages all clerical functions of the courtroom operations.
* Employees transferring from another State of Alaska agency may receive consideration for advance step placement. *
Personnel rules will be applied to determine step placement for the successful internal candidate.
Our organization, mission and culture: The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity. Everything we do is outlined in our Pledge of Fairness.
The benefits of joining our team:
The Fairbanks Trial Court is a dynamic team where customer service is our priority. Your success as an employee is our success as an organization. We will receive on-the-job training, on-going support, respect, and fairness. We are a court family.
PERSONNEL MANAGEMENT
Supervises and supports court clerk staff by directing daily work, managing staffing and scheduling, overseeing recruitment and hiring, conducting performance evaluations, and addressing employee performance and conduct issues. Develops and implements training programs, performance standards, and job documentation; coordinates leave and payroll records; and works with Human Resources to support personnel actions, ensuring a skilled, productive, and well-trained workforce.
DEPARTMENT MANAGEMENT
Supervises and coordinates the daily operations of the in-court clerk department, including staff assignments, performance oversight, records and exhibit management, appeals processing, and audio records requests. Ensures compliance with court rules, statutes, administrative policies, and procedural standards; develops and updates departmental procedures and resource materials; monitors case and statistical reports for accuracy; coordinates with court departments and external agencies; maintains customer service standards; and provides operational recommendations to improve efficiency and support court operations.
OTHER DUTIES
Provides backup support for District and Superior Court proceedings, performs audio duplication and case archival preparation, and assumes the duties of subordinate positions as needed. Assists the public and other court departments, supports specialized court initiatives and projects, and performs other related duties as assigned.
The ideal applicant will possess the following knowledge, skills, and abilities. Please detail these in the required cover letter.
- Experience in supervision, management, or team lead.
- Experience in training and evaluating employees.
- Experience or knowledge of legal procedures.
- Experience performing multiple tasks with frequent interruptions and remaining calm, organized, and accurate.
- Ability to analyze facts and apply the policies, rules and procedures to situations not previously encountered.
- Ability to make difficult or complex decisions within the scope of the applicable policies and procedures, and be able to use independent judgment in so doing.
- Ability to handle stressful and sometimes hostile or graphic situations with tact and diplomacy.
- Experience in providing excellent customer service, both in person and over the telephone.
- Highly skilled with various court system technology applications, including CourtSmart, CourtView, OnBase, BI Launch Pad, and Trakman.
- Experience dealing with high-priority, confidential, or sensitive information.
- Outstanding work habits regarding attendance, punctuality, dependability and leave usage.
- Experience drafting and preparing letters, orders, memoranda, and other professional documents.
Work Hours
This position is scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
Exceptional Benefits for Full-Time Employees
We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.
Enjoy peace of mind and long-term security while serving your community.
See http://doa.alaska.gov/drb/index.html for additional information.
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System, please visit:
For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
Examples of duties
Graduation from high school or completion of a General Education Development (GED) certificate AND two years of legal office clerical work experience which includes six months of supervisory or lead experience.
OR
Graduation from high school or completion of a General Education Development (GED) certificate AND four years of office clerical work experience which includes six months of supervisory or lead experience.
OR
A bachelor’s degree in any field from an accredited college AND six months of supervisory or lead experience.
Note: Legal office clerical work experience includes service such as a Court Case Manager 1, Courtroom Judicial Assistant, Court Case Manager 2, Court Supervisor 1-3, or Chambers Judicial Assistant) with the Alaska Court System, or work in a public or private sector law office requiring the review and processing of legal documents.
Substitution:
Additional general office clerical experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required general office clerical work experience on a month-for-month basis.
QualificationsThis applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
- A letter of interest, completed per the instructions below.
- A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
- Two (2) writing samples each at least one page in length.
LETTER OF INTEREST
Please attach this to your application before submitting it online or, if unable to attach to your application email it to recruitment@akcourts.gov.
Your letter should:
1) Be professionally written and include proper format, grammar, spelling and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Explain why you are the best candidate for the position.
Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a professional letter of interest, you may not move on to the interview phase.
LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.
WORK EXPERIENCE
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242